Senior Proposal Specialist [23 / 10 / 2025]

Summary Description

This Senior Proposal Specialist supports the bids department in the completion of written bid responses, grant applications, content documents and other requests related to RFP’s, RFI’s, Instructional Materials Adoptions or other bid and procurement processes. This position works collaboratively with various internal and external stakeholders to respond to solicitations, rubrics, and other items. This position is a subject matter expert in the development of proposals, as well as the solutions offered across company products and services.

Essential Job Functions

• Responsible for development of written responses to a variety of RFPs, RFIs, rubrics and additional response documentation.
• Coordinate proposal development activities in collaboration with the Bids and other department teams.
• Oversee assigned proposal activities, including managing proposal schedules and deadlines, and monitoring the progress of the proposal.
• Analyze RFP / bid requirements against the proposal outline to ensure compliant response structure and format.
• Develop required custom templates and / or formats.
• Layout proposal across volumes (format, font, consistency) and creates actual volumes (electronic, paper form).
• Conduct regular proposal progress status meetings and maintain the proposal schedule.
• Facilitate and coordinate proposal team communications.
• Monitor graphics workflows to ensure compliance with RFP and template requirements, and proper placement of graphics.
• Build the proposal compliance matrix and track the fulfillment of all requirements.
• Coordinate proposal reviews and prepare all proposal materials for the reviews.
• Prepare detailed delivery plans and checklists and coordinate final printing, electronic copy, assembly, and shipping.
• Provide high level technical solutions and marketing responses to customer-initiated requests.
• Interface with product marketing, engineering, operations, and various groups within the organization to produce customer ready proposals including formatting, graphics and presentations.
• Manage a wide range of long- and short-term projects of medium-to-high complexity, which is important to the sales and marketing goals of the company.
• Maintain a working knowledge of company offerings including software and services.
• Other duties as required.

Qualifications

Interested candidates please share your updated resume on neelam.fernandes@learningmate.com.

Thanks & Regards,

Neelam Fernandes

HR Team - Mumbai