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[Apply in 3 Minutes] Executive Assistant – HR + Ops Coordinator

[Apply in 3 Minutes] Executive Assistant – HR + Ops Coordinator

Maison VistaarIndia
18 hours ago
Job description

Location : Mumbai

Experience : 2–4 years in HR coordination / Executive Assistant roles

  • preferably in an Architectural / Design Firm

Education : Graduate in HR, Communications, Business Admin, or similar

Interior Design Operational Knowledge is a plus

Responsibilities :

  • Act as the primary point of coordination for team tasks, meetings, and deliverables
  • Handle recruitment coordination (job postings, candidate screening, follow-ups)
  • Maintain contracts, NDAs, HR files, and onboarding kits
  • Prepare daily / weekly task trackers and team update reports
  • Schedule meetings and support founders in project planning
  • Ensure team punctuality, communication, and output tracking
  • Coordinate between designers, site engineers, and vendors on deliverables
  • ✅ Required :

  • Strong organizational and communication skills
  • Proficiency in Google Sheets, Docs, and basic project tracking tools
  • Clear understanding of team workflows in a creative / studio environment
  • Fluent spoken and written English
  • Highly reliable, proactive, and detail-oriented
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    Executive Assistant • India