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Executive Assistant
ConfidentialMumbai, Vadodara, Chennai8 days ago
Job descriptionProven experience as an Executive Assistant or in a similar high-level administrative role Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint), Adobe Acrobat, and social media platforms Ability to thrive in a fast-paced, dynamic, and start-up environment with a proactive 'can-do' attitude Exceptional written and verbal communication skills, with expert-level grammar and presentation Strong organizational skills with impeccable attention to detail Ability to multitask, prioritize effectively, and make informed decisions independently High degree of integrity, discretion, and confidentiality in handling sensitive information Comfortable working within cross-functional teams and diverse stakeholder groups Adaptability to switch priorities and 'gear shifts' at a moment's notice
Key Responsibilities :
- Provide expert calendar management and scheduling to optimize the CEO's time and commitments
- Assist with special projects, including designing and producing complex documents, reports, and presentations
- Collect and prepare information for meetings with internal teams and external stakeholders
- Draft and prepare correspondence, communications, and other documentation to the CEO's specifications
- Maintain and update contact lists and databases
- Make detailed travel arrangements, manage itineraries, and handle expense and mileage reports
- Serve as a gatekeeper and gateway to the CEO, balancing accessibility with time management priorities
- Coordinate agendas for senior management team meetings, prepare minutes, and track follow-up on action items
- Maintain strict confidentiality on sensitive matters relating to staff, stakeholders, and organizational issues
- Respond tactfully and professionally to inquiries from all stakeholders
- Anticipate and proactively manage the CEO's schedule and commitments to ensure seamless operations
Requirements :
Skills Required
Executive Assistant, Calendar Management, Administrative Support, travel coordination , Confidentiality, Document Preparation
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Executive Assistant • Mumbai, Vadodara, Chennai