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Executive Assistant

ConfidentialKolkata, India

9 days ago

Job description

About FACT Software

For over 30 years, FACT Software has helped companies worldwide become more efficient, more productive, and hence more profitable. FACT ERP.NG has helped more than 100,000 companies reduce duplication, processes transactions in real-time and update reports instantaneously helping management to respond quickly and confidently in a rapidly changing business environment.

About the Role

As an Executive Assistant, you will be accountable to support the CEO & Founder in managing a broad range of executive, operational, and administrative responsibilities. The ideal candidate will be able to demonstrate exceptional organizational and communication skills, and be comfortable working in a dynamic, multi-time-zone environment.

This is a high-impact role offering the opportunity to work directly with a global business leader and contribute to the smooth functioning of executive operations.

Key Responsibilities

Attend and accurately document notes and minutes from meetings and calls involving the CEO
Track and follow up on action items and deliverables with internal and external stakeholders
Manage and maintain the CEO's calendar, including scheduling meetings, appointments, and reminders across multiple time zones
Coordinate domestic and international travel arrangements, including flights, accommodation, visas, and itineraries
Provide daily administrative support and assist with operational tasks as required
Prepare reports, briefing materials, presentations, and other documentation as needed
Handle confidential information with the highest level of discretion and professionalism
Serve as a reliable point of contact for communication on behalf of the CEO

Basic Requirements

Based in Kolkata and available to work flexible hours aligned with Singapore and India time zones

Excellent command over English, Hindi, and Bengali (spoken and written)

Minimum 3 years of experience in a similar role, supporting senior leadership or C-suite executives

Strong attention to detail, time management, and organizational skills and a can-do / go-getting attitude

Proven ability to multitask and prioritize tasks in a fast-paced, high-demand environment

Professional demeanour with a high level of integrity, discretion, and accountability

Proficiency in MS Office Suite (Outlook, Word, Excel, PowerPoint); experience with productivity or project management tools is a plus

Role details

Compensation : Compensation will range from ₹3,60,000-4,50,000 depending on candidate experience.

Location : We require candidates to work onsite at our Indian headquarters in Kolkata.

Start date : We'd like a candidate to start as soon as possible after receiving an offer.

Applications for this role will close on Thursday September 4th at 11 : 59 P.M. IST.

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Skills Required

Word, Ms Office Suite, Outlook, Powerpoint, Excel

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Executive Assistant • Kolkata, India