Assistant Manager – Secretarial

1. POSITION VACANT : Assistant Manager – Secretarial, Leading Philanthropic Organisation, Mumbai

2. ORGANISATIONAL BACKGROUND :

Our client is a respected philanthropic organisation working across India to enable large-scale, sustainable change. The organization focuses on addressing complex development challenges through innovation, partnerships, and programme implementation. It supports initiatives that strengthen communities, build resilience, and expand opportunities for underserved populations in line with national priorities and global development goals.

3. JOB DESCRIPTION / RESPONSIBILITIES :

The Assistant Manager – Secretarial (AM-S) will report to the Vice President and provide comprehensive support to the Secretarial Team in secretarial, governance, and compliance functions across the organisation. The post-holder shall ensure regulatory compliance, maintain proper documentation, and assist in organising the meetings of the Trustees.

Key Responsibilities :

(1) Assist in the preparation of draft Notices, Agenda, and Minutes of Trustees’ Meetings;

(2) Prepare and maintain all necessary documents, registers, and records;

(3) Maintain and update status trackers of all activities;

(4) Ensure timely regulatory and statutory filings;

(5) Coordinate with internal teams to collect and collate relevant data for Agenda Notes;

(6) Liaise with EAs / PAs of Trustees, auditors, vendors, and consultants as required;

(7) Monitor regulatory updates to ensure timely compliance;

(8) Perform any other related secretarial and compliance tasks as required.

4. QUALIFICATIONS, EXPERIENCE AND COMPETENCIES :

Qualifications

Applicants must be qualified Company Secretary (CS) or Inter-CS.

Experience

Applicants must have around five years of relevant experience in secretarial and compliance functions.

Skills and Competencies

(1) Excellent attention to detail and accuracy in documentation;

(2) Strong written and verbal communication skills;

(3) Well-organized with time management and multitasking abilities;

(4) Knowledge of corporate governance and statutory compliance;

(5) Proactive, self-motivated, and able to work independently;

(6) Good interpersonal skills for coordination with internal and external stakeholders;

(7) Proficient in MS Office and document management;

(8) Discreet and able to handle confidential information.

5. COMPENSATION OFFERED :

The compensation for the position is competitive and commensurate with experience and salary history.

6. LOCATION & NATURE OF APPOINTMENT :

(1) Location : Mumbai

(2) Nature of Appointment : Full-Time Employment (FTE Agreement – 3 Years)

7. REFERENCE : AMS-LPO

8. APPLICATION PROCESS :

Eligible candidates interested in this position are requested to apply using the link below by or before November 30, 2025.

Application Link :

Our client is an equal opportunity employer and encourages candidates from diverse backgrounds to apply. All employment decisions are based on organizational needs, job requirements, and individual qualifications without regard to race, religion, ethnic origin, gender, age, or sexual orientation.