Virtual Real Estate Assistant & Admin

HIRING : Virtual Real Estate Assistant & Admin Schedule : Monday to Saturday, 9 : 00 AM – 7 : 00 PM ATLANTIC TIME (6 : 30 PM – 4 : 30 AM IST)

Alternate Saturdays or Monday–Friday can be considered for the right candidate

Location : Remote (Work from Home)

Base Salary : ₹40,000 to ₹65,000 INR / month (based on experience)

Bonus : Monthly performance-based bonuses

Employer : Arvin Kumar – Realtor, New Brunswick, Canada

No Time-Wasters – Read This First

This is a high-responsibility job , not a time-pass work-from-home role.

If you need to be told what to do every day, please don’t apply.

If you just want to “look busy” while collecting a paycheck, please don’t apply.

I’m looking for one person who can take full control of the backend of my real estate business - no babysitting, no micromanaging.

About the Role

I’m hiring a fast, hard-working, reliable, and organised Virtual Assistant with excellent attention to details to fully run the backend of my fast-paced real estate business.

You’ll handle everything behind the scenes :

• New leads
• Listings
• Documents
• Client updates
• Scheduling
• CRM follow-ups
• Communication with all parties involved and more.

PLEASE NOTE : This is NOT a task-by-task role . You’re expected to fully take-over the backend operations of this business, and proactively stay on top of everything - from leads, documents, and communication to coordination and follow-ups.

Your responsibility is to keep the business running smoothly in the backend without needing any reminders, and to provide regular, clear updates throughout the day to Arvin on what’s happening with deals, listings, documents etc.

If you need to be told what to do every day, this is not the job for you . You’ll be fully responsible for keeping track of everything happening in the business and making sure Arvin stays organized and informed about what he needs to handle .

The goal is for someone to full control of the backend of the business, so Arvin can focus on showing houses, meeting clients and bringing in more business.

Training via documentation or video recordings will be provided. But you will be expected to learn the tools and systems we use independently through online resources. A quick learner and self-starter is a must.

✅ Skills Required

Fluent in English (spoken & written)

Strong attention to detail

Highly organized and able to multitask

Comfortable in a fast-paced, high-pressure environment

Hindi (spoken) is an asset

Punjabi (spoken or understanding) is a bonus

Proficient in Microsoft Word, Excel, PowerPoint

Experience with ChatGPT and other AI tools

Familiar with (or quick to learn) CRMs like Excel and kvCORE

Clear communicator, strong follow-up skills

Always thinking ahead and suggesting better tools or systems

Core Responsibilities

Communication & Coordination

Promptly respond to emails, texts, and WhatsApp messages

Professionally handle communication with buyers, sellers, lawyers, agents, inspectors, mortgage brokers, etc.

Manage Arvin’s calendar and schedule appointments

Real Estate Knowledge

Learn the New Brunswick real estate market (residential, commercial, land)

Understand and explain buying / selling processes

Learn all contracts, tools, forms, and systems used by the team

Buyer Support

Guide buyers through the entire process

Understand their needs and find relevant listings

Coordinate showings with Arvin and other agents

Ensure all documents and steps after an accepted offer are handled with accuracy and speed

Provide regular updates and request a review after closing

Seller Support & Listing Management

List properties on MLS by gathering data and completing forms

Track leads from first contact to sold

Educate sellers, answer their questions, and keep them updated

Coordinate photos, staging, and communication with buyer agents

Send weekly listing performance reports

Ensure deal paperwork is handled correctly and efficiently

Request reviews after closing

Document Management

Learn, complete, and manage real estate documents and forms

Use e-signature systems and Skyslope for organization

Track deal and listing statuses, and update Arvin regularly

CRM & Lead Management

Maintain organized lead records (buyers & sellers) in Excel or CRM

Follow up with cold, warm, and hot leads

Keep client communication timely, friendly, and consistent

Nurture trust and relationships with new leads and clients

What We Offer

100% remote, long-term position

Stable employment with performance bonuses

Willingness to invest in tools and software that help you work better

A supportive team with room to grow

Your Growth with Us

Build a stable and meaningful long-term career

Be part of a growing real estate business

The better results you help us create, the higher your monthly bonuses will grow

Ready to Apply?

If you're hard-working, reliable, organized, pay attention to details, and self-learn, I’d love to hear from you

Email your resume and a short message explaining why you’d be a great fit to :

realtor@arvinkumar.ca

Note : As part of the hiring process, you will be asked to watch a few short training videos and complete small task(s) to test your learning ability and initiative.