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Admin Assistant

Admin Assistant

George InstituteNew Delhi, Delhi, India
30+ days ago
Job description

Job Description

JOB TITLE

Admin Assistant

REPORTING TO

Assistant Manager - Admin

LOCATION

Delhi

OPEN ENDED /

FIXED TERM (Duration)

Open Ended

FULLTIME EQUIVALENT

1.0

JOB FAMILY

Professional

CAREER STEP

Foundation

About The George Institute

The George Institute for Global Health was established in 1999 with a mission to improve the health of millions of people worldwide particularly underserved populations by challenging the status quo and using innovative approaches to prevent and treat the worlds biggest killers : non-communicable diseases and injury.

With offices in Australia China India and the UK our 700 people support 245 active projects and clinical trials across 50 countries with 400 more staff across our social enterprises. We focus on the global health challenges that cause the greatest loss of life the greatest impairment of life quality and the most substantial economic burden particularly in resource-poor settings.

Together with our academic partners UNSW Sydney in Australia Manipal Academy of Higher Education in India and Imperial College London in the United Kingdom we work with a global network of collaborators undertaking clinical population and health systems research.

Our experts are among the most cited globally bestowed accolades for excellence and innovation and regularly participate in policy fora. Our research is published in leading academic journals referenced in policy documents and recognised for its excellence innovation and impact. We are designated a WHO Collaborating Centre (WHO CC) for Injury Prevention & Trauma Care and a WHO CC for Population Salt Reduction. Since 1999 we have raised more than $1 billion for research and produced over 10000 peer-reviewed publications and other academic outputs.

What we do

  • Lead world-class large-scale clinical trials epidemiological studies and health systems research to transform treatments and healthcare delivery
  • Look beyond single diseases across the life course to identify patient-centred approaches to care that can be implemented at scale
  • Develop low-cost innovative solutions to global unmet needs
  • Drive our global impact through a program of research advocacy thought leadership and disruptive social entrepreneurship

For more information about The George Institute visit .

The George Institute India

The George Institute a wholly owned legal not-for-profit Indian research institute has been conducting research related activities in India since 2002. The George Institute Indias mission mirrors that of the parent organization namely the discovery and implementation of solutions to chronic and disabling health problems through research policy development and capacity building.

A number of large-scale projects in population health systems and clinical research funded by a diverse group of sponsors both public and private are conducted in India. The George Institute India comprises two distinct operating groups : Research and Development and Infrastructure and Resources. It has two separate offices - in Hyderabad and New Delhi where the research staff and senior management are based.

Context and Role

The George Institute for Global Health in India is growing at a phenomenal pace. The Admin Assistant will support the Assistant Manager admin in the administration of the India office and support initiatives systems and standards.

Reporting Relationships

Directly reports to Assistant Manager Admin

Duties and Key Responsibilities

  • Provide comprehensive support in office administration and day-to-day operations.
  • Manage travel arrangements including booking taxis domestic and international air tickets.
  • Arrange logistics support such as hotel bookings for project staff and foreign visitors.
  • Managing day-to-day office maintenance.
  • Identify and evaluate potential suppliers based on cost quality delivery timelines and other relevant criteria.
  • Handle and coordinate translation and transcription requests by liaising with internal stakeholders and external service providers ensuring timely delivery quality control and adherence to confidentiality protocols.
  • Negotiate pricing terms and contracts with vendors to ensure cost-effectiveness.
  • Build and maintain strong relationships with key suppliers and service providers.
  • Ensure timely procurement of goods and services in alignment with project timelines.
  • Handle procurement activities including collecting quotations issuing purchase orders (POs) and vendor coordination.
  • Track and process admin-related bills monitor due dates verify invoices prepare vouchers and coordinate payments.
  • Maintain and regularly update administrative trackers and records.
  • Provide administrative support for organization-wide meetings workshops and events.
  • Maintain accurate and organized documentation of all admin and procurement files.
  • Travel to project locations state offices and head office as required by project needs.
  • Provide support during donor visits internal reviews statutory audits and project audits.
  • Assist in general administration tasks and other duties assigned by the supervisor.
  • Coordinate closely with the finance team for payments reconciliations and other requirements.
  • Any other tasks or responsibilities as assigned by the supervisor
  • As a Team Member :

  • Participate in team meetings and activities relating to administration and own work area;
  • Participate in special projects to improve processes tools systems and organisation;
  • Take responsibility for personal learning and development and for setting achievable and meaningful work objectives and managing personal targets meeting obligations of the Institutes Performance Management and Development Policy;
  • Demonstrate commitment to GIs values including performing to an exceptionally high ethical standard and focus on integrity collaboration and teamwork in all efforts
  • Work Health and Safety

  • Comply with Gls Work Health and Safety Policy and related procedures and similar policies which when visiting the premises of affiliates and collaborating sites.
  • Promote and contribute to a safe secure environment for staff and visitors.
  • Skills Knowledge and Experience

  • Qualifications : Bachelors degree in commerce business administration or related field preferred with 2 to 5 years of experience in procurement and admin roles.
  • Excellent written and verbal communication skills.
  • Fluency in Hindi and English is essential and Telugu will be desirable.
  • Excellent time management skills; ability to prioritize
  • Willingness to learn and grow with the organization and stay motivated to take on additional projects and solve problems
  • Self-directed and able to work without supervision
  • Prior experience in handling administrative responsibilities independently.
  • Highly organized multi-tasker who works well in a fast-paced environment
  • Good negotiation skills with experience in dealing at all levels
  • Proficient computer skills including Microsoft Office (Word PowerPoint and Excel); scheduling appointments / updating calendars a must
  • Demonstrated resourcefulness with the ability to influence others to achieve common goals;;
  • Excellent interpersonal skills with high level of proficiency in English and the ability to work well autonomously;
  • Excellent teamwork / Ieadership skills with demonstrated ability to collaborate in small teams and with a wide range of varying stakeholders;
  • Ability to demonstrate flexibility and to be adaptable to changing organisational priorities and ambiguous environments;
  • Strong focus on producing the highest quality of work and on ensuring optimum accuracy of outputs;
  • Well organised and efficient with the capacity to work under pressure;
  • For more details please see the Position Description for this role.

    How to apply :

    Interested candidates should send their resume with full contact details and current and expected CTC / salary. Clearly mentioning the job title in the subject line to by the 24th October 2025

    Our big and bold mission to improve the health of millions of people worldwide needs a diverse and innovative team to deliver it. So we foster a dynamic inclusive and flexible workplace where each individual can bring their best selves to work.

    Everyone is encouraged to apply including people from culturally and linguistically diverse backgrounds people with a disability people of all gender identities and sexual orientations and mature-aged adults.

    Key Skills

    Aviation Safety,Design Engineering,Drilling Engineering,Facilities Management,Account Development,Apache Commons

    Employment Type : Full-Time

    Experience : years

    Vacancy : 1

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