Accounts Payable Assistant

Purpose of the role

• Invoice Processing Excellence : Perform daily posting of accounts payable invoices into our advanced accounting system. Validate the accuracy of invoice data, including account, cost center, VAT code, and project code assignments.
• Issue Resolution Champion : Take a proactive approach in resolving invoice discrepancies, collaborating with relevant stakeholders. Escalate complex issues to management for prompt resolution, ensuring minimal disruption to the payment process.
• Effective Email Management : Manage the AP group email, diligently addressing incoming correspondence to ensure timely posting of invoices and prevent payment delays. Demonstrate exceptional communication skills when interacting with vendors and internal teams.
• Vendor Reconciliation : Conduct regular vendor reconciliations to ensure that accounts payable records are consistent with vendor statements. Identify discrepancies and rectify any inconsistencies promptly.
• Vendor Support : Provide timely and accurate responses to vendor queries, offering insightful solutions and maintaining a high level of professionalism in all interactions.
• Audit Readiness : Collaborate with the finance and audit teams to provide necessary documentation and support for internal and external audits related to the accounts payable function.
• Insightful Reporting : Prepare comprehensive accounts payable reports and key performance indicators (KPIs) as required. Provide meaningful insights that contribute to strategic decision-making processes.

Responsibilities

Skills, knowledge, experience and exposure

Qualifications

Role requirements