Finance Manager - Procure to Pay

About Us : Good Business Lab

is an independent, non-profit labor innovation company. We use rigorous academic research to prove that worker well-being programs have business impacts. We develop market-ready, scalable interventions that benefit both workers and businesses. Our goal is to disrupt the traditional notion of business and show that worker well-being can be a good business practice.

The founders of the lab are Ach Adhvaryu - Professor of Economics and Director of 21st Century India Center at the School of Global Policy and Strategy, UC San Diego ( www.achadhvaryu.com ), Anant Ahuja-head of Organization Development at Shahi Exports Pvt. Ltd., and Anant Nyshadham- Assistant Professor of Business Economics and Public Policy at the University of Michigan ( www.anantnyshadham.com ).

Role :

Finance Manager - Procure to Pay

Location :

Delhi or Bengaluru Office (WFH flexibility)

Start date :

ASAP (applications being accepted on a rolling basis)

Length of Commitment :

Minimum of 12 months

About the role

The role will support the Finance Team by providing expertise on Procure to Pay end-to-end processes (Procurement, Vendor Management, Contract Management, Invoice Processing, Reconciliation, Purchase Orders, Expense

claims / Reimbursements, etc.). The role will act as a subject matter expert and will lead the development and implementation of processes and policies.

Overall responsibility

Process Improvement :

Identify and research innovative solutions to optimize

systems and processes, focusing on increasing accuracy, efficiency, and

cost-effectiveness.

Documentation Management :

Ensure financial documentation and

record-keeping are maintained systematically in accordance with funder

requirements and organizational standards.

Performance Monitoring :

Analyze and monitor the P2P process performance to identify areas for improvement and implement best practices across the

organization.

Compliance Assurance :

Ensure adherence to local and international procurement laws, including regulations on anti-bribery, anti-corruption, and trade.

Stakeholder Collaboration :

Work closely with various departments to gather

requirements, define process objectives, and develop purchasing plans that align with organizational goals.

Procurement

Refine and implement end-to-end procure-to-pay process vision / roadmap

Monitor procure-to-pay process performance & identify opportunities for improvement

Promote a process-oriented culture and promote best practices across the organisation.

Ensure compliance with local and international procurement laws and regulations, including anti-bribery, anti-corruption, and trade laws.

Lead the sourcing activities, including the bid / tender process based on the procurement category

Collaborate with all stakeholders to gather requirements and define process objectives and purchasing plans

Communicate well and build a rapport with different stakeholders to understand different team needs and provide the required support

Implementing, and controlling contract and price negotiations to optimize costs

Coordinate benchmarking processes to ensure requests align with procurement policies and procedures.

Lead the negotiation process with suppliers during the Sourcing process

Leverage digital procurement tools and automation to streamline the procure-to-pay process, improve efficiency, and reduce manual interventions.

Coordination of the contract with responsible departments (treasury, legal, IP, data protection, accounting, technical and other specialists).

Implementation of a database of all suppliers by their categories.

Implementation of a database for contracts management

Management and control of Vendor Master Data to proceed with payment.

Maintain the Vendor Master Data / Updates / New Vendor Setup.

Utilize data analytics and reporting tools to track procurement performance, vendor performance, identify cost-saving opportunities, and drive insights into procurement strategies.

Accounts Payable (AP)

Completes payments and controls expenses by receiving, processing, verifying, and reconciling invoices.

Resolving purchase orders, reviewing contracts and invoices, analyzing discrepancies and documentation; and issuing purchase order amendments when required

Charges expenses to cost centers by analyzing invoices, and contracts and liaising with the relevant stakeholders

Verifies vendor accounts by reconciling monthly statements and related transactions.

Follow up with requester / approver for invoice approvals

Coordinating credit card payments and monitoring cost allocation to the respective cost centers

Processing Staff & Vendors Reimbursements, ensuring it aligns with GBL Policies and / or contractual requirements

Travel Management

Overseeing team travel and accommodation bookings and ensuring they are compliant with our Travel Policy

Implementing new systems to streamline the travel management process

Suggest improvements to the Travel Policies and procedures

What should you be comfortable with?

A dynamic environment with competing priorities.

Working within a global team with shared responsibilities.

Independently coordinating with coworkers to accomplish goals.

Being resourceful in new environments and scenarios.

Problem-solving in high-pressure environments.

Who are you?

Ideally you have :

A Bachelor's Degree in accounting, finance or business administration

8+ years of work experience in P2P domain, accounting, and financial management or a related field.

Proficient in GST and TDS matters

Excellent stakeholder management and communication skills

Flexibility to work within different time zones

Proficiency in computer skills; excellent MS office knowledge

Experience in ERP software and procurement software (e.g. Coupa, Oracle, AP Ariba etc)

Additionally :

Work experience within a not-for-profit environment is a plus

Experience working within an international team

Chartered Accountant (CA) certification is a plus

US taxation experience is a plus

Why work with us

As a member of the Finance team, you will be a part of a small team of smart,

purpose-driven, and motivated people, which will give you a chance to try new things, take initiatives, make mistakes, and grow. Be prepared to try and work on multiple things at a time. Each employee at GBL, if willing, gets to work across verticals and different aspects of the organization.

Perks of working with us

There are plenty of benefits at GBL, here are some examples :

Flexible leave policy : Time away from work can be extremely helpful for

maintaining a healthy work / life balance. GBL encourages managers and leadership to set the example by taking time off when needed and ensuring their team

members do the same. We don't have a strict limit on paid leaves, only suggested ( extremely liberal) averages.

Flexible working hours :

We recognize that a better work-life balance can improve employee motivation, performance, productivity, and reduce stress. The basis of our norms pertaining to this is a system of trust in each other and our common goals.

Training and Development :

GBL team members can set aside 10% of their work time / around 4 hours a week to improve their skills / knowledge on a subject that they think will help them perform their job better. We encourage all employees to focus both on technical and soft skills. We also facilitate employee mentorship

programs.

GBL Care Systems :

As an organization, we are committed to ensuring the

wellbeing of our team members and creating a thriving work environment

because that gives us, together, the best chance at achieving our shared mission and sparking joy at work. We do this by partnering with organizations such The

Mindclan, Therapize among others for workshops and other wellbeing related

initiatives.

Growth-oriented review policy :

To foster collaboration, we have adopted regular reviews and check-ins among team members. We see a manager's role beyond what is expected from them by conventional management thinkers. Apart from delivering high-quality work, managers are responsible for the holistic

development of their team members. This can be achieved through practices

inspired from coaching philosophy.

Recent projects and blog posts

To acclimatize yourself with some of our work, you can read our blog posts on Medium, and also go through our LinkedIn, Facebook, Twitter, and Instagram.

The process

We are glad you’re interested in applying for this role!

After each step, we decide whether to invite you to the next one. Our interview process for this role has the following steps :

1. CV and cover letter screening

2. Introductory First-Round Interview

3. Take-home assignment

4. Fit Interview