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Project Coordinator

Project Coordinator

ConfidentialKolkata, Mumbai
9 days ago
Job description

IFR Stock Register :

  • Maintain and update the IFR Stock register as required.

Independent Decision Making :

  • Make independent decisions related to site operations and address queries or concerns promptly.

    • Form A Preparation :

  • Accurately prepare Form A with employee details such as Name, Date of Birth (DOB), Date of Joining (DOJ), Aadhar Card Number, Phone Number, Email ID, UAN number, Bank Details, Designation, and Exit Date.

    • Summary Sheet Preparation :

  • Prepare the Summary sheet and obtain approval from the Site HR.

    • EP Number and Gate Pass Procedure :

  • Prepare EP numbers and handle gate pass procedures, ensuring timely cancellation for departed employees.

    • Wage Register Preparation :

  • Prepare the wage register based on approved summary sheets and timesheets, and share it with the Admin / HR department.

    • HR Compliance Documents :

  • Prepare HR Compliance Documents including Wage Register, Attendance Register, Master Sheet, and Summary Sheet for each plant.
  • Complete signing and stamping procedures for HR compliance documents with the respective Site HR.
  • Submit HR compliance documents on the portal as required, or do the email to the respective HR.

    • Leave Coordination :

  • Coordinate with Site HR regarding leave plans to ensure continuity in site operations.

    • Backup Planning :

  • Ensure delegation of responsibilities to another person during planned absences to maintain site management continuity.

    • Communication and Reporting :

  • Act as the primary liaison between the project, Recruitment team, and other departments.
  • Ensure clear and consistent communication across sites.
  • Prepare and distribute regular status reports to Admin / HR Department, providing updates on site progress, issues, and changes.

    • Site Management :

  • Manage daily site operations, ensuring safety, efficiency, and adherence to project plans and standards.
  • Conduct regular site visits to monitor progress, address issues, and maintain compliance.

    • Quality Control and Compliance :

  • Monitor site work to ensure adherence to quality standards and project specifications.
  • Address and resolve employee-related queries promptly.

    • Budget and Financial Management :

  • Track and manage project budgets, implementing cost control measures to prevent overruns.
  • Coordinate with vendors and subcontractors to ensure timely service and material delivery.

    • Documentation and Record Keeping :

  • Maintain accurate records of all project activities, communications, and decisions.
  • Ensure project documentation is up-to-date and accessible to relevant team members and stakeholders.
  • Manage documentation related to safety inspections, permits, and regulatory approvals.

    • Site Visitation :

  • Visit Site HR offices and government offices as necessary.

    • Coordinate with Site Engineers :

  • Coordinate with the site engineers and maintain their records of Leave, left, resignation etc.

    • Skills Required

    Project Management, Agile Methodologies, Risk Assessment, Budget Management, Scheduling Tools

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    Project Coordinator • Kolkata, Mumbai