Human Resources Specialist

Position HR Specialist

Company Description

WMS is a SAP Gold Partner multinational company headquartered in the UAE, with a global presence in the Middle East, Europe, and Asia. We specialize in digital transformation through innovation, aiming to create excellence by developing trust and relationships with our valued customers and strategic alliances. Our expertise includes a wide range of SAP products and solutions such as SAP Business One, SAP Business ByDesign, SAP S / 4HANA, SAP Ariba, SAP SuccessFactors, SAP C4C, and SAP Fieldglass. We have experienced and skilled consultants at management, functional, and deployment levels to successfully execute and manage projects. Our dynamic support methodologies ensure smooth business operations, allowing our customers to focus on their core competencies.

Location : Remote

Role Overview

The HR Specialist will be responsible for driving both talent acquisition (primarily technical / SAP hiring) and core HR operations . This role demands a proactive, organized, and resourceful HR professional who can balance hiring priorities with employee engagement, HR compliance, and daily operations.

Key Responsibilities

Employee Data & Record Management

☐ Update and maintain Employee Master File (personal details, employment data, compensation, etc.).

☐ Update Employee Directory monthly or as needed.

☐ Maintain and update Consolidated HR Tracker (new hires, exits, leaves, performance, etc.).

☐ Ensure all Employee Personnel Files are complete and organized.

☐ Maintain version control of all HR templates and trackers.

☐ Support in document audit preparation (for compliance or partner audits).

Recruitment & Selection

☐ Maintain recruitment tracker (from requisition to closure)

☐ Source profiles through LinkedIn, job portals, and referrals.

☐ Post job ads on LinkedIn and other relevant platforms.

☐ Screen resumes and shortlist qualified candidates.

☐ Conduct HR interviews and coordinate with technical panels.

☐ Schedule technical interviews and manage communication between candidates and panel.

☐ Conduct cognitive / aptitude tests and maintain candidate test records.

☐ Prepare and send offer letters in coordination with the HR Head.

☐ Ensure background verification and reference checks are completed pre-joining.

Onboarding & Induction

☐ Prepare for onboarding – system setup, ID creation, induction pack, etc.

☐ Conduct Induction sessions for new hires (company overview, policies, culture).

☐ Collect joining documents and upload to HRIS / personnel files.

☐ Update new hire details in payroll and HRIS systems.

☐ Conduct probation review coordination with managers.

HRIS, Attendance & Leave Management

☐ Manage HRIS system (employee data, attendance, and workflow updates).

☐ Review and verify Time Sheets weekly / monthly before submission to payroll.

☐ Leave management : track, update, and reconcile leave balances monthly.

☐ Update and maintain the Leave Tracker and ensure proper manager approvals.

☐ Support employees with HRIS queries and access issues.

Payroll & Compensation

☐ Assist in Payroll Preparation – ensure accuracy of attendance, leave, and deductions.

☐ Reconcile payroll inputs with Finance and prepare supporting documents.

☐ Send out increment letters as per approved lists.

☐ Ensure confidential handling of all salary-related data.

☐ Track and process allowances, reimbursements, and EOS settlements.

Performance Management

☐ Send PE (Performance Evaluation) forms at the start of each cycle.

☐ Track and follow up on submission deadlines.

☐ Review final PE forms for completeness and accuracy.

☐ Maintain historical performance data for audit / reference.

☐ Coordinate with managers for rating consolidation and increment planning.

Employee Engagement & Communication

☐ Send Birthday and Work Anniversary wishes on time.

☐ Plan and coordinate employee engagement activities (quarterly).

☐ Support internal communication campaigns and HR announcements.

☐ Conduct small pulse surveys and share summary insights.

Exit & Offboarding

☐ Coordinate resignation acceptance and exit process with relevant departments.

☐ Schedule exit interviews and document feedback.

☐ Prepare clearance and final settlement forms.

☐ Ensure proper handover and disable system access post exit.

☐ Update offboarding tracker and report monthly exits.

Compliance & Reporting

☐ Ensure employee records and HR activities comply with labor law and company policies.

☐ Maintain trackers for visas, passports, and renewals (if applicable).

☐ Support the HR Head in monthly HR dashboards, reports, and KPI tracking.

☐ Prepare quarterly HR summaries (headcount, attrition, new joiners, etc.).

General Support & Continuous Improvement

☐ Support HR Head in policy rollouts, SOP updates, and new HR initiatives.

☐ Suggest improvements to HR processes and documentation

☐ Ensure confidentiality and integrity in all HR transactions.

Key Deliverables

• Reduction in average time-to-fill and improved quality of hire.
• Timely and accurate execution of payroll and HR operations.
• Error-free employee documentation and compliance records.
• Consistent improvement in employee experience and HR process efficiency.
• Recruitment and HR data reporting to management on a monthly basis.

Skills & Competencies

Qualifications

What We Offer