Executive Legal Secretary

Location: Mumbai

Experience: 7+ Years

Industry Preference: Law Firm (Mandatory)

Role Overview

We are seeking a highly organized and proactive Executive Secretary to provide comprehensive administrative and operational support to a Senior Partner at the firm. The ideal candidate should have prior experience working in a law firm environment and possess strong coordination, communication, and client-handling skills.

Key Responsibilities

Executive & Administrative Support

• Manage the Partner’s calendar, appointments, meetings, and travel arrangements.
• Coordinate internal and external meetings, including preparation of agendas and documents.
• Handle confidential correspondence, emails, and documentation.
• Maintain organized records, files, and databases.

Client Coordination

• Act as a key point of contact between the Partner, clients, and internal teams.
• Schedule client meetings and ensure seamless communication and follow-ups.
• Maintain professionalism and confidentiality in all client interactions.

Billing & Invoicing

• Assist with client billing processes, including timesheet tracking and invoice preparation.
• Coordinate with finance teams for billing cycles, collections, and reconciliations.

Operational Support

• Manage expense reimbursements and vendor coordination.
• Support in preparing presentations, reports, and documentation.
• Ensure smooth day-to-day administrative functioning.

Candidate Requirements

• 7+ years of experience as an Executive Secretary/Assistant, preferably in a law firm environment..
• Strong understanding of law firm workflows and professional etiquette.
• Excellent communication, coordination, and organizational skills.
• Proficiency in MS Office tools and calendar management systems.
• Ability to handle sensitive information with discretion.
• Experience in client billing/invoicing will be an added advantage.