Executive assistant

The Executive Assistant (EA) to the Founder will be a highly organized, proactive, and detail-oriented professional responsible for managing the day-to-day operations and supporting the strategic initiatives of the Founder. This role requires a dynamic individual capable of managing complex schedules, coordinating between the hedge fund and AI startup, and providing high-level administrative and project management support. The EA will act as a gatekeeper, confidante, and key facilitator, ensuring the Founder’s time is used efficiently and effectively.

Key Responsibilities

1. Administrative Support :

Manage the Founder’s calendar, including scheduling meetings, appointments, and travel arrangements across multiple time zones.

Prepare and edit correspondence, communications, presentations, and other documents.

Handle incoming and outgoing communications on behalf of the Founder, ensuring that urgent matters are prioritized.

Organize and maintain files and records, ensuring data confidentiality.

2. Project Management :

Oversee and manage key projects initiated by the Founder, including tracking progress and deliverables.

Coordinate with various teams across the hedge fund and AI startup to ensure alignment and execution of strategic initiatives.

Prepare project updates and reports for the Founder’s review.

Assist in developing and implementing business strategies, including tracking KPIs and milestones.

Prepare briefing materials for meetings, including agendas, minutes, and follow-ups.

Support the Founder in maintaining and building relationships with strategic partners and clients.

7. Personal Assistance :

Handle personal tasks and errands as required by the Founder, ensuring a work-life balance.

Manage personal travel arrangements, events, and other logistics.

Key Qualifications Experience :

Minimum of 8 years of experience as an Executive Assistant to a C-level executive, preferably within the finance or technology sectors.

Education :

Bachelor’s degree in Business Administration, Finance, or a related field; MBA or relevant certifications are a plus.

Skills :

Exceptional organizational and time management skills.

Strong project management abilities, with experience in leading cross-functional teams.

Excellent written and verbal communication skills, with the ability to draft high-level correspondence.

Discretion and confidentiality in handling sensitive information.