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US IT Staffing & HR Operations Executive

US IT Staffing & HR Operations Executive

Innovatech StaffingHyderabad, Telangana, India
15 hours ago
Job description

About the Role

We are seeking a detail-oriented and proactive US IT Staffing & HR Operations Executive to manage end-to-end recruitment and HR operations for our U.S. clients and consultants. The ideal candidate will have hands-on experience with U.S. hiring practices, employment types (W2, C2C, 1099), and work visa categories (H1B, GC, OPT, CPT, TN, etc.). This role requires excellent coordination, compliance knowledge, and a strong understanding of U.S. payroll and documentation processes

Key Responsibilities

Recruitment & Onboarding

  • Manage the complete U.S. IT recruitment lifecycle — from sourcing and screening to offer negotiation and onboarding.
  • Work closely with Account Managers and Clients to understand requirements and deliver qualified candidates.
  • Handle consultant onboarding, background verification, and documentation (I-9, W4, etc.).
  • Ensure compliance with U.S. employment laws and company policies.

Visa & Compliance Management

  • Maintain accurate and updated records of consultants’ work authorization status (H1B, OPT, CPT, GC, TN, etc.).
  • Coordinate with immigration teams and vendors for visa transfers, extensions, and related documentation.
  • Ensure compliance with USCIS and Department of Labor regulations.

    • Payroll & Pay Terms

  • Manage consultant timesheets, invoicing, and payroll coordination under various pay terms (W2, C2C, 1099).
  • Work with finance teams to ensure accurate and timely payments and vendor invoicing.
  • Maintain detailed records of pay rates, bill rates, and margins for each placement.

    • Contracts & Documentation

  • Draft and manage contracts such as MSA, SOW, offer letters, and vendor agreements.
  • Maintain all HR and staffing documentation in compliance with U.S. standards.
  • Handle confidential employee and consultant data securely and efficiently.

    • Operations & Reporting

  • Support overall HR and operational processes including audits, compliance reporting, and system updates.
  • Prepare weekly and monthly reports on recruitment status, consultant tracking, and payroll.
  • Continuously improve internal processes to ensure smooth staffing operations.

    • Qualifications

  • Bachelor’s degree in Business Administration, HR, or related field.
  • Minimum 2 years of experience in US IT staffing or recruitment operations.
  • Strong understanding of U.S. hiring practices, employment classifications (W2, C2C, 1099), and visa types.
  • Familiarity with ATS (Applicant Tracking Systems), MS Office / Google Workspace.
  • Excellent communication, multitasking, and organizational skills.
  • Experience working with vendors, clients, and consultants across different U.S. time zones preferred.

    • What We Offer

  • Competitive base salary plus performance-based incentives.
  • Opportunity to manage end-to-end U.S. recruitment operations.
  • Dynamic, growth-oriented work environment with global exposure.
  • Professional development and career advancement opportunities.
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    Executive Operation • Hyderabad, Telangana, India