Company Secretary- Senior Associate

It’s never been a more exciting time to join Vistra.

At Vistra our purpose is progress. We believe that our clients have the power to change the world and to do great things for global progress, and we exist to remove the friction that comes from the complexity of global business – to help our clients achieve progress without friction.

But progress only happens when people come together and take action. And we’re absolutely committed to building a culture where our people can do just that

We have an exciting opportunity for you to join our team as Senior Associate . Reporting to the Assistant Manager , this full-time and permanent position is based in Mumbai, India and offers regional coverage, allowing you to make a significant impact to our Corporate Services and its’ growth.

Key responsibilities:

• Preparing minutes / resolution regarding annual general meeting, board meetings related to change in director/ officer/ secretary/ UBO/ registered office, etc. with the use of predefined country specific templates.
• Handling client entities as per the instructions given by the offshore team (VLO/Market)/ line manager and providing requisite Cosec support.
• Performing cosec and cosec admin tasks and assisting with the preparation of standardized documentation and forms, DocuSign, structure charts, etc.
• Ensuring data maintenance by accurately updating required data and documents into the designated systems.
• Completing work requests received on day-to-day basis as well as bulk requests (handling work prioritization) and updating the relevant trackers and timesheets on real time basis.
• Completing ad hoc activities as requested by offshore team.
• Day-to-day co-ordination with the offshore team including active participation in weekly check-in calls and keeping line manager updated and informed and provide data/reports, as requested.

Key requirements

• Confident, customer service oriented
• Good organization skills, communication skills and interpersonal skills
• Manage priorities and deadlines
• Ability to take ownership and responsibility
• Good team player
• Strong hold on Microsoft office, Teams, Outlook, Word, Excel and an ability to work with different applications within the system.
• Semi-Qualified CS with 3-4 years of relevant experience / Qualified CS (fresher), preferably from client service providing background or a candidate with working experience in BPO / KPO.
• Required – Semi qualified CS / Qualified CS (fresher), Bachelor of Law with CS experience will also be considered.