Title: Project Proposal Coordinator
Working Days: Monday to Friday
Work Mode: Remote
Working Hours: 11 AM to 8 PM IST
Salary: 4.8 LPA to 7.2 LPA
Brief Overview
Mind Base Education is seeking a Project Proposal Coordinator for its sister company Omni Virtu (Dubai, UAE), a UAE-based healthcare consultancy and solutions provider. Omni Virtu focuses on driving healthcare transformation through project development, proposal and grant writing, program implementation, and capacity building. The organization works closely with healthcare institutions, government entities, and strategic partners to enhance service quality, operational efficiency, and workforce capability through structured, evidence-based solutions.
As a Project Proposal Coordinator, you will be responsible for supporting the development, coordination, and submission of high-quality healthcare-related proposals, grants, and tenders. The role works closely with cross-functional teams including clinical experts, finance, operations, and program teams to ensure proposals are compliant, competitive, and aligned with organizational and donor requirements.
Key Responsibilities (but not limited to)
Coordinate the end-to-end proposal development process, including timelines, task tracking, and submission deadlines
Manage and support the full tender/RFP (Request for Proposal) process from initiation to submission
Collaborate with subject matter experts to gather technical inputs for healthcare programs (public health, clinical services, community health initiatives)
Research funding opportunities from donors, governments, NGOs, and private sector partners
Draft, edit, and format proposal documents ensuring clarity, accuracy, and compliance with RFP guidelines
Support budget preparation in coordination with finance teams
Ensure all proposals meet technical, financial, and legal compliance requirements
Maintain proposal templates, documentation, and submission repositories
Track proposal pipeline and prepare regular status and performance reports
Assist in developing concept notes, expressions of interest (EOIs), and grant applications
Coordinate internal review and approval processes prior to submission
Support project coordination once proposals are approved, including planning, timelines, and deliverables
Prepare project plans, meeting agendas, and minutes, ensuring proper documentation and follow-up
Assist in allocation and tracking of project resources, including personnel and materials
Conduct research and analysis to support proposal development and ensure alignment with UAE market context
Develop innovative and competitive proposal content integrating digital solutions and best practices
Create visually engaging PowerPoint presentations to support proposal narratives
Ensure alignment of proposals with company branding and strategic messaging
Engage with vendors and partners for proposal inputs, clarifications, and coordination when required
Support ongoing communication with stakeholders and ensure proper documentation of all interactions
Contribute to continuous improvement of proposal quality and submission processes
Key Competencies
Attention to detail and accuracy
Strong coordination and project management skills
Analytical and research capability
Ability to work under tight deadlines
Strong teamwork and stakeholder management skills
Adaptability in a fast-paced environment
Requirements
Qualifications & Requirements
Bachelors degree in public health, Healthcare Administration, Business Administration, or related field (Masters preferred)
2 to 5 years of experience in proposal coordination, grant writing, or business development in the healthcare sector
Strong understanding of healthcare systems and public health programs
Experience with international donors (NGOs, UN agencies, government bodies) is an advantage
Excellent written and verbal communication skills in English
Strong organisational and multitasking abilities
Proficiency in Microsoft Office (Word, Excel, PowerPoint); familiarity with proposal management tools is a plus
Project Proposal Coordinator • Aligarh, IN
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