Administrative & Trade Assistant

Company Description The Honorary Consulate of Colombia in Mumbai supports and promotes bilateral relations between Colombia and India, with a focus on trade, cultural exchange, and consular assistance. It serves as a local point of contact for Colombian nationals and businesses, as well as Indian organizations seeking to engage with Colombia. The Consulate works closely with Colombian and Indian institutions to facilitate economic cooperation and strengthen diplomatic ties. Team members can expect a professional, multicultural environment with meaningful opportunities to contribute to international collaboration.
Role Description This part-time Administrative & Trade Assistant role is an on-site position based in Mumbai. The role involves managing daily administrative tasks such as handling correspondence, maintaining records, scheduling appointments, and supporting documentation for consular and trade activities. The assistant helps coordinate meetings and events related to trade promotion, collects and organizes market information, and supports communication between local businesses and Colombian counterparts. The position also includes front-desk and customer service responsibilities, responding to inquiries from visitors and stakeholders, and ensuring timely, accurate information flow within the Consulate. The role requires close collaboration with consular staff, adherence to protocols, and a high level of professionalism in a diplomatic setting.
Qualifications

• Candidates should possess strong Interpersonal Skills and Communication abilities to interact effectively with visitors, business partners, and consulate staff.
• Candidates should possess Customer Service skills to manage inquiries, support visitors, and maintain a welcoming, professional environment.
• Candidates should possess Trading-related skills or basic understanding of international trade and business practices to assist with trade promotion activities.
• Candidates should possess basic familiarity with Power Tools or similar office equipment and software, including word processing, spreadsheets, and email systems.
• Candidates should possess strong organizational and time-management skills to handle multiple tasks and maintain accurate records and documentation.
• Candidates should possess fluency in English; proficiency in Spanish or local Indian languages is an advantage.
• Candidates should possess a diploma or degree in Business, International Relations, Administration, or a related field, or equivalent practical experience.
• Candidates should possess the ability to work with discretion