Executive Assistant

Job Description: Executive Assistant

Key Responsibilities

* Manage the executive's calendar, meetings, appointments, and scheduling.

* Draft, organize, and respond to emails while maintaining the executive's communication style.

* Prepare meeting summaries, action items, reports, and presentations.

* Coordinate follow-ups with clients, vendors, and internal stakeholders.

* Track tasks, deadlines, and ongoing projects to ensure timely completion.

* Organize documentation and maintain accurate records.

* Conduct online research and compile information for decision-making.

* Use AI tools to summarize meetings, create documentation, and improve productivity.

* Anticipate the executive's needs and proactively resolve issues before they arise.

* Assist with administrative processes and operational coordination.

* Build a strong understanding of the executive's working style to become a long-term strategic support partner.

Required Skills & Qualifications

* 2+ years of experience as an Executive Assistant, Virtual Assistant, Project Coordinator, or Administrative Assistant.

* Excellent verbal and written English communication skills.

* Strong organizational and time management abilities.

* Outstanding problem-solving mindset with high attention to detail.

* Self-starter who takes initiative and requires minimal supervision.

* Ability to prioritize multiple tasks in a fast-paced environment.

* Professional, dependable, and highly confidential.

* Comfortable working during Canadian/Eastern Time business hours.

* Proficiency in Microsoft Office, Google Workspace, Zoom, Slack/Discord/WhatsApp, and AI productivity tools (e.g., ChatGPT, Zoom AI, meeting transcription tools).

US shift

Salary- 4-4.5LPA