Accounts Payable Associate

Job Description

Invoice Processing and Payment Management

• Process high volume invoices including processing, approvals and timely payment
• Ensure Adherence to the established policies, procedures, and controls.
• Performing 3-way match where appropriate ,to ensure invoices PO and receiving documents all reconcile appropriately.
• Monitor invoice approval workflows and resolve and exceptions or discrepancies.
• Review payment terms, prioritise payments and co-ordinate with vendors for prompt resolution of payment related issues.

Vendor Management

• -Manage Vendor relationships, including onboarding new vendors and maintaining vendor master data.
• Verify and approve all new requests/changes to the agreed business processes and policies whilst maintaining high levels of understanding, quality and accuracy
• Ensure all requests contain the appropriate supporting documentation and comply with policies before they are updated into the system.
• Effectively communicate with vendors to validate the data from the documents provided address inquiries if any.

Process Improvement

• Identify opportunities for process improvements within the accounts payable function.
• Develop and implement initiatives to enhance efficiency, accuracy, and productivity.
• Streamline workflows and leverage automation tools to optimise invoice processing and payment cycles

Team Leadership And Development

• Supervise and mentor accounts payable team providing guidance and support
• Assign Tasks set performance goals and conduct regular performance evaluations
• Foster a collaborative and positive work environment promoting professional growth and development

Financial Reporting and Analysis

• Prepare Periodic reports and analysis related to AP highlighting key metrics and tends
• Assist in month end year end closing activities
• Collaborate with the finance team to ensure accurate and timely financial reporting

Compliance and Audit

• Ensure compliance with company policies, procedures and regulatory requirements.
• Support internal and external audits by providing requested documentation and explanations.
• Assist in implementing controls and measures to mitigate risks and maintain data integrity

Knowledge And Experience

• Proven experience in Accounts Payable roles with a minimum of 5 years of experience
• Excellent written, verbal communication skills with the ability to effectively simplify policies and regulations
• Ability to assess customer service issues, determine proper course of action and respond rapidly to requests.
• Excellent analytical and problem-solving skills with a keen eye for details
• Capacity to identify process- improvement opportunities and implement effective solutions.
• Ability to build and maintain positive relationships with vendors, internal stakeholders and auditors.
• Ability to work independently manage multiple priorities and meet deadlines in a fast-paced environment
• Excellent Organizational skills to ensure timely and accurate processing of financial transactions.
• Proficiency and technical aptitude

Skills Required
Compliance, Audit, Financial Reporting