Executive Receptionist & Administrative Coordinator

Job Description

Job Purpose

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As the first point of contact for our corporate headquarters, you will embody our company's premium, professional image. This role requires a highly organized, articulate, and proactive individual who will manage front-desk operations with flawless hospitality while providing robust administrative and facilities support to ensure smooth daily office operations.

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Key Responsibilities

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1. Front Desk & Guest Relations (Hospitality)

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• Act as the primary face of the organization, welcoming senior leadership, VIP clients, and external stakeholders with warmth and corporate etiquette.
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• Oversee the reception area, ensuring it constantly maintains a pristine, minimalist, and orderly aesthetic.
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• Coordinate visitor logs, issue security badges, and ensure compliance with building access protocols.
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2. Calendar, Meeting Rooms & Event Support

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• Manage the booking and scheduling system for executive conference rooms and specialized team bays.
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• Coordinate logistics for high-level internal meetings, including AV setup coordination, catering arrangements, and guest seating.
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• Assist the central admin team in organizing logistics for large-scale corporate events and leadership offsites when required.
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3. Workplace Administration & Facilities Support

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• Supervise the daily dispatch, receipt, and distribution of all couriers, mail, and corporate packages.
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• Monitor and manage inventory levels for office stationery, cafeteria supplies, and general administrative consumables.
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• Assist in coordinating with facility vendors, housekeeping supervisors, and maintenance staff to ensure workspace cleanliness and infrastructure upkeep.
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• Provide basic documentation support, including invoicing, provisions, and maintaining digital admin trackers.
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• Take floor rounds and supervise house keeping teams.
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Candidate Profile & Qualifications

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• Education: Bachelor's degree in any stream (Hospitality, Business Administration, or Commerce preferred).
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• Experience: 2 to 5 years of experience in front desk operations, guest relations, or corporate administration, ideally within a premium corporate setup or Grade-A commercial complex.
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• Communication Skills: Exceptional verbal and written English communication skills; fluency in Hindi and local languages is highly desirable.
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• Technical Skills: Proficiency in Microsoft Office (Word, Excel, PowerPoint) and experience handling digital visitor management systems or room booking tools.
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Key Behavioral Competencies

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• Impeccable Grooming & Etiquette: Professional presentation aligned with a high-end corporate environment.
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• Multitasking Ability: Capable of handling a busy switchboard while managing walk-in guests and offline admin tasks without friction.
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• Proactivity: A sharp eye for detail—noticing facility issues or inventory shortages before they impact operations.
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