Resource Executive

Job Description

Support the Business Development team in identifying, managing, and coordinating resources/experts for bid submissions, ensuring compliance with RFP requirements and timely completion of documentation, coordination activities and Travel arrangements.

1. Source and identify suitable experts/professionals based on RFP requirements for Metro and Mainline bidding opportunities.

2. Conduct initial screening and evaluation of candidate profiles to ensure compliance with technical and qualification criteria specified in bid requirements.

3. Coordinate with prospective experts to assess their availability, interest, and willingness to participate in specific bidding assignments.

4. Share project details, scope of work, and bid-related information with shortlisted experts through email, and other communication channels.

5. Prepare, Format, update, and enhance expert CVs by collecting missing information and ensuring compliance with client requirement and bid submission standards.

6. Prepare consent letters and coordinate with experts for obtaining signed consent forms and supporting documents within stipulated timelines.

7. Follow up regularly with experts through emails, calls, and messaging platforms to ensure timely submission of required documentation.

8. Verify and validate submitted documents, maintain document checklists, and track pending documents of Experts for bid submissions.

9. Organize, categorize, and maintain finalized CVs, consent letters, and support documents in designated folders and repositories.

10. Upload and manage expert profiles and related documentation in internal systems.

11. Upload and manage profiles in the Zoho portal.

12. Maintain and regularly update expert databases, master trackers, and resource repositories to ensure accurate and readily available information.

13. Coordinate and facilitate mock interview sessions and interaction preparations for shortlisted experts.

14. Participate in client presentation and interaction sessions to facilitate seamless coordination between clients and experts, providing end-to-end support until the session concludes.

15. Liaise with experts and internal team to schedule and ensure availability for client presentations and interaction sessions.

16. Coordinate travel arrangements, accommodation, and logistics for experts attending client meetings/presentations.

17. Process reimbursement claims by verifying bills, supporting documents, obtaining approvals, and coordinating with relevant departments for settlement.

Requirements

Resource Management & Recruitment:

Resource Sourcing and Talent Identification

RFP Requirement Analysis

CV Formatting and Profile Enhancement

Communication Skills:

Email Correspondence

Follow-up and Negotiation Skills

Presentation and Interaction Facilitation

Client and Expert Coordination and Internal Team Collaboration

Documentation & Data Management:

Document Verification and Record Management

Database Administration

Tracker and MIS Maintenance

Data Accuracy and Quality Control

Administrative & Operational Skills:

Travel and Logistics Coordination

Reimbursement and Expense Processing

Time Management

Process Coordination

Multitasking and Prioritization

Ownership and Accountability

Deadline Management

Requirements
• Bachelor’s degree in engineering, Business, or a related field. An MBA or advanced degree is preferred. • Minimum of 10-15 years of experience in business development and proposals within the railway, metro, or infrastructure consulting sectors. • Proven track record of winning large-scale consulting projects. • Understanding of railway operations, metro systems, and regulatory requirements. • Excellent leadership, communication, and negotiation skills.