Executive Assistant-Chairman's Office

Job Purpose

The purpose of the role is to work as strategic, and execution support administrative support to Chairman, driving key organizational priorities, cross-functional programs and executive decision support across the business.

The incumbent is expected to drive Chairman's office projects end to end (understanding, compilation, implementation, execution, and monitoring of projects) and act as liaison between the MD's office and business/functional leaders

The incumbent is expected to be a subject matter expert on Industry / Market trends and serve as the primary point of contact for internal and external stakeholders on all matters about Chairman's office.

Key Job Responsibilities

Effective management of Projects from the Chairman's Office

• Develop a quick keen and in-depth understanding of the business environment, internal organization, and ways of working
• Understand the growth targets of the company, strategic objectives and hence drive various programs to meet these goals
• Monitor and report progress on these goals. Highlight risks, delays, and opportunities to Chairman
• Develop a strategy in consultation with stakeholders for the chosen function and manage the ensuing action
• Drive innovation and structured problem-solving practices across teams
• Assist the Chairman in conducting Monthly, Quarterly, & Annual Reviews and drive the action items
• End to end management of various projects/activities/new business venture from the Chairman's office
• Study, analyse, and present pros and cons of new Projects initiated by the Chairman's office
• Review the key business metrics as per frequency (daily/ weekly/ monthly) and submit key inferences, suggestive action plan

Subject Matter Expert on Market / Industry

• Will have to prepare reports about new business initiative
• Study market trends identify outliers and analyse report
• Track industry, regulatory and competitive trends to inform leadership decision
• Come out with probable solutions on business-related matters for the departments they are assigned from time to tim
• Analyse competitive market strategies through analysis of related products, and market and report market trends
• Communicate with Customers/Suppliers/Professionals/ Industry bodies to stay abreast with the industry trends
• Collect, Collate, and Analyse data from available Industry reports, public information field reports, or purchased data to facilitate decision-making

Provide Executive Assistance

• Completes a broad variety of administrative tasks for the Chairman which includes managing and executing confidential correspondence, planning, coordinating and ensuring the Chairman's schedule is followed and respected
• Ensure necessary delivery is completed/shared by respective stakeholder/ client basis the requirement at Chairman's office
• Provide support for travel and calendar during emergencie
• Other administrative works related to the Chairman's office

Knowledge, Skills & Attribute

• Excellent Proficiency in Microsoft Office
• Strategic Thinking – thinks out of the box is curious and generates breakthrough ideas
• Committed Learner Learns from the experiences of self and others
• Analytical skills
• Excellent Communication Skills
• Proactive – The role incumbent is expected to act proactively, anticipate needs and follow throughs
• Executing with Excellence – Ensures tasks are completed as per agreed targets and timeline. Achieves and demonstrates a high level of productivity through personal effort
• Leading Self - Initiate direct conversations when in doubt and with whoever it belongs
• sAbility to operate with ambiguity and manage multiple priorities effectively

Role Requirements

Educational Qualification – Graduate / Postgraduate preferably from IIT/IIM

Experience – Overall 4 to 7 years of relevant experience, working closely with Chairman/ MD/ CEO/ CXOs

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Skills Required
Communication Skills, Analytical Skills, Strategic Thinking, Microsoft Office