Executive Assistant to Executive Director

The ideal candidate will provide top-level assistance for high level executives. They should be well-organized and be comfortable scheduling meetings and responding to emails on the executive's behalf. Lastly, this individual should be able to draft documents and help the executive with any necessary meeting preparations.

Responsibilities

• Provide comprehensive executive support to the Directors by managing all official and personal activities efficiently and confidentially.
• Manage the director’s calendar, appointments, meetings, travel plans, itineraries, and daily priorities.
• Coordinate with internal departments and external stakeholders to ensure timely execution of business initiatives and decisions.
• Managing business correspondence, meeting agendas, minutes, and follow-up on actionable.
• Act as the primary point of coordination for communication among the MD, senior leadership, customers, vendors, bankers, consultants, and other stakeholders.
• Manage the MD's personal schedule, travel, appointments, family commitments, and other confidential personal matters with discretion.
• Maintain organized and secure records of confidential business, legal, and personal documents, ensuring easy retrieval and complete confidentiality.
• Monitor key assignments and strategic projects, proactively following up with cross-functional teams to ensure timely completion.
• Assist the MD in prioritizing tasks, managing deadlines, and handling sensitive issues requiring sound judgment and discretion.
• Prepare and analyse management reports, MIS, and other information required for business reviews and decision-making.
• Build strong working relationships across the organization while maintaining the highest standards of professionalism, integrity, and confidentiality.
• Close coordination with house helps, drivers, and all concerned people to manage personal chores.
• Accountable for office administration.