Sr Associate, Proposals
KBRChennai, Tamil Nadu, India7 days ago
Job descriptionDocument Developers are required to understand the submission instructions of the ITT received and to work with the Proposal Manager to ensure that we comply with the clients instructions : Work with the Proposal Manager / Sales Co-Ordinator to ensure the Letter of Acknowledgement to bid is completed and sent on time and keep on record Work with the Proposal Manager / Sales Co-Ordinator to ensure pre-bid material (strategy to win proposal plan key issues GIFBP) is saved to the project folder Be alert to inconsistencies in the ITT or Prequalification document and bring them to the attention of the Proposal Manager / Proposal Lead as soon as possible to arrange clarifications Determine the layout of the document as soon as possible Check courier arrangements and timing required for a timely delivery Administration support to Manager of Proposals Proposals Lead Sales Lead and Proposal Manager throughout the bid lifecycle : Set up standard proposals folder (electronically) allocating a proposal library reference number ensure the proposal process is followed and all important material including correspondence is saved for audit purposes Set up electronic working folders and access rights as required upload client request and other available information for collaboration Set up the Proposal Plan as a tool for the Proposal Manager and Proposal Lead Work with the Proposal Manager to inform Proposal Lead on the Proposal Process style guides for organisation charts writing guides time scales necessary for production to incorporate in the Proposal Schedule Work with the Proposal Manger / Lead to get nominees for CVs as soon as possible and format in the KBR style if not already on the database Prepare the table of contents and prepare the document split (where dividers should go how attachments will be referred to etc.) Set up a hard copy dummy book (unless working remotely) and prepare templates for the master document in preparation for the narrative which will be contributed from multiple disciplines Prepare for kick off meeting with Proposal Manager / Proposal Lead and prepare attendee list and possibly provide help in preparing the presentation for the meeting book meeting room etc. Provide graphics department with the necessary information required for producing covers spines flyers etc. on the responses Ensure the stationery requirements are met in preparation for the production of the response. Format all contributions into the in-house macro driven templates and update the dummy book each time a document is changed Prepare for the Red Team Review - work with Proposal Manager / Proposal Lead to set up room and have necessary materials ready for this meeting comments sheets one copy of the dummy book Work with Proposal Lead / Proposal Manager to incorporate comments into the final native document (master) Ensure quality signoff received before printing and record Collate original and copies for dispatch to client Print off letter for signature confirming receipt of bid by client if required Pack and label bid according to client instructions in time for courier Support Proposal Manager / Proposal Lead with post-bid clarifications and presentation Department administration : Filing / archiving / housekeeping of electronic and hardcopy files CVs to be updated with masters on library Maintaining templates. Degree or equivalent experience. A good background in the production of proposals is important. Advanced MS Office (Word Excel PowerPoint) beyond the ordinary secretarial requirement (creating and updating tables of contents with TOC H1 H2 H3 etc. formatting and changing styles in a macro run templates ability to move content between applications) Good eye for composition / layout (desk top publishing an advantage) Experience within a regulated corporate environment familiar with following standard procedures Editing experience good command of the English language spelling grammar Previous project administration experience on projects through the entire life-cycle Intermediate Adobe Acrobat Professional (work with .pdf files to add and / or replace text text recognition to copy into Word copying images from pdf. files creating .pdf files from Word Excel PowerPoint WebPages etc.) Basic knowledge of Photoshop or any image resizing tool would be advantageous Experience with large complex documents 50-100 pages Experience printing and collating large documents with the understanding of the importance of consistency. Experience with online web based submissions and document management (e.g. SharePoint ARIBA Documentum). Team player Good communicator background with liaising with various business stakeholders in both a reactive and proactive way Troubleshooting skills along with commitment to owning a problem through to resolution Flexible open to working longer hours to meet deadlines Lateral thinker Sense of humour
Title :
Sr Associate Proposals
Support the proposal team with various administration duties with the main focus being managing the process of the proposal compilation from receipt of the ITT through to the submission often using e-bidding platforms such as Ariba. A key part of your time will be formatting proposals CVs into the company word templates and reviewing / proofing bid documents.
Advanced Word good command of English language and a keen eye for detail are essential for this role.
In addition you would work with the wider team to maintain the library of material used on bids such as standard writeups experience and CVs.
The ideal candidate :
- Can demonstrate experience of undertaking similar proposal or administrative roles
- Will be highly organised and flexible to manage multiple tasks at a given time
- Have an excellent understanding of Word Adobe PDF Excel and Powerpoint
- Have strong English language writing proofreading and editing skills
- Will have good communication skills and be able to interact with senior personnel
- Must be a team player and a self-motivator
- Experience of using SharePoint is an advantage but not essential.
- Flexible to work beyond normal working hours to meet deadlines
Document Developer - List of tasks
Work with the Proposal Manager to find out who the Sales Lead and Proposal Lead is on any project
Ensure the bid request is distributed to all key players involved in writing the response (hardcopy and / or electronic) interface with Proposal Manager / Proposal Lead
Replenish stationery stocks
Academic / Experience / Skill Requirements
Personal attributes
Required Experience :
Senior IC
Key Skills
CCTV,Airport Security,Analysis,Higher Education,Jewellery,Jboss
Employment Type : Full-Time
Experience : years
Vacancy : 1
Create a job alert for this search
Sr Associate • Chennai, Tamil Nadu, India
Related jobs
)
- Promoted
Senior Associate - New Initiatives
JoveoChennai, IN AI, automation, and human insight.AI-powered recruitment advertising platform.From intelligent job ad distribution to real-time decisioning, Joveo is building the operating system for the.We’re not...Show moreLast updated: 1 day ago
- Promoted
Associate Director - Advanced Analytics
KMK Consulting Inc.Chennai, IN KMK is a global data analytics and technology consulting company empowering leaders across the Life Sciences industries to make better data-driven decisions.
Our data analytics and software platform...Show moreLast updated: 30+ days ago
- Promoted
Associate Director of Events
Hyatt Regency ChennaiChennai, Tamil Nadu, India We are a leading organization in the events industry, dedicated to creating memorable experiences.Our mission is to innovate and inspire through exceptional event management, fostering a culture of...Show moreLast updated: 10 days ago
- Promoted
Associate / Sr Associate - Mortgage
ConfidentialChennai, India Firstsource Solutions is a leading provider of customized Business Process Management (BPM) services.Firstsource specialises in helping customers stay ahead of the curve through transformational so...Show moreLast updated: 20 days ago
- Promoted
- New!
Business Strategy Associate
TrayaChennai, IN Founded in 2019, Traya is one of India’s largest digital health-tech platforms for haircare and hair loss.Our mission is to use technology to scale healthcare solutions to 520M+ Indians that are su...Show moreLast updated: 20 hours ago
- Promoted
Sr. Associate manager
ConfidentialChennai, India For business leaders, these are key factors of success.For us, they're our core expertise.We work with iconic brands worldwide.
We bring them a unique value proposition through market-leading techno...Show moreLast updated: 13 days ago
- Promoted
- New!
Event Sales Associate
Ballad Media India Pvt. Ltd.Chennai, IN Job Description : We are seeking a dynamic and goal-driven Event Sales Manager to lead our sales efforts across the private and corporate event sectors.
The ideal candidate will be responsible for i...Show moreLast updated: 20 hours ago
- Promoted
- New!
Associate Project Manager
ACT21 Softwarechennai, tamil nadu, in ACT21 Software is a leading SaaS company reshaping BFSI tech with low-code, and AI-driven solutions.We empower financial institutions worldwide with comprehensive Business Process Automation to enh...Show moreLast updated: 19 hours ago
- Promoted
- New!
Associate / Sr. Associate - Ecommerce Operations
Wholsum Foods (Slurrp Farm and Mille)chennai, tamil nadu, in Associate - Ecommerce Operations.Join the dynamic team at Wholsum Foods and be part of an extraordinary movement! Our mission is simple : to change the world's eats.
With brands like Slurrp Farm and ...Show moreLast updated: 19 hours ago
- Promoted
Associate Consultant SaaS
SpendfloChennai, Tamil Nadu, India Spendflo simplifies SaaS procurement and management for Modern CFOs.We buy, renew, and manage SaaS for our customers and guarantee significant savings in both time and effort.Our SaaS buying platfo...Show moreLast updated: 30+ days ago
- Promoted
Sr Associate, Proposals
ConfidentialChennai, India Support the proposal team with various administration duties with the main focus being managing the process of the proposal compilation from receipt of the ITT through to the submission, often usin...Show moreLast updated: 10 days ago
- Promoted
Associate - Business Acquisition (Property Onboarding)
Vianaar HomesChennai, IN Acquisitions / Business Development – Property Onboarding.Ideally 1-3 years’ experience in property onboarding and lease signing.
Lead Generation & Property Acquisition.Establish and achieve clear a...Show moreLast updated: 15 days ago
- Promoted
Sr. Analyst or Associate
Tequity AdvisorsChennai, IN Tequity Advisors is dedicated to achieving the best outcomes for our clients through successful M&A transactions within Cloud, SaaS, and IT ecosystems.
Leveraging our deep industry knowledge and glo...Show moreLast updated: 1 day ago
- Promoted
Associate
Roc360Chennai, Tamil Nadu, India The role involves working with entity financials including monthly close processes, account reconciliation, Intercompany Eliminations and substantiation.
The role demands a strong review and control...Show moreLast updated: 16 days ago
- Promoted
Associate
ZoomRxChennai, IN Associate, Ferma congress (Planners Team).ZoomRx is a rapidly growing market research and consulting company founded upon the belief that there is important work to be done at the intersection of d...Show moreLast updated: 4 days ago
- Promoted
- New!
Associate / Sr Associate _ Data Analytics & Business Strategy
AmherstChennai, IN Amherst Residential Amherst is revolutionizing the way U.Driven by data, analytics, and technology, Amherst has a 20-year history of anticipating where the next risks and opportunities are likely t...Show moreLast updated: 20 hours ago
- Promoted
Project Associate
IndegeneChennai, IN We are a technology-led healthcare solutions provider.We are driven by our purpose to enable healthcare organizations be future ready.
We offer accelerated, global growth opportunities for talent th...Show moreLast updated: 8 days ago
- Promoted
- New!
Associate Securitized Products (CMBS, CRE)
CompanyChennai, IN Role - Associate Securitized Products.Analyzing prepayment and default trends for various types of mortgage securitizations and.
Monitoring investor ownership structure in different sectors.Monitori...Show moreLast updated: 20 hours ago