Building Systems Coordinator

Job Profile: Facilities Analyst II - Job Description Key Responsibilities Facilities Operations - Manage daily operations of office facilities, ensuring uninterrupted business operations. - Coordinate preventive and corrective maintenance for HVAC, electrical, plumbing, UPS, DG sets, lifts, and other building systems. - Monitor building management systems (BMS), access control, CCTV, and fire alarm systems. - Ensure high standards of housekeeping, pantry, cafeteria, landscaping, and pest control services. - Manage workplace requests through ticketing systems and ensure timely resolution. Vendor & Contract Management - Manage facility service providers and contractors. - Monitor vendor performance against Service Level Agreements (SLAs) and Key Performance Indicators (KPIs). - Conduct regular vendor performance reviews and audits. - Verify vendor invoices and support payment processing. - Ensure compliance with contract terms and company procurement policies. Health, Safety & Compliance - Ensure compliance with applicable Indian statutory requirements, including: - State Shops & Establishments Act - National Building Code (NBC) - Fire and Life Safety regulations - Local Fire Department requirements - Pollution Control Board norms (where applicable) - Electrical safety regulations - Occupational health and safety requirements - Coordinate fire drills, emergency response exercises, and evacuation planning. - Support EHS audits and corrective action implementation. - Maintain statutory records and compliance documentation. Workplace Services - Support office moves, seating arrangements, workplace projects, and employee engagement initiatives. - Coordinate conference room management and workplace amenities. - Ensure a positive employee workplace experience through proactive service delivery. Financial Management - Track operational expenses and support annual budget planning. - Monitor utility consumption and identify cost-saving opportunities. - Review purchase requests and maintain asset inventories. - Prepare monthly reports on facility operations, expenses, and vendor performance.