Regional Manager Billing

Sub: Roles and Responsibilities for Regional Billing Managers

Regular site visit to understand the work done details as per the actual site condition.
Collect the data from concerned project team /client to prepare the RA bill.
Collect the drawings from client for bill preparation & quantity variation submission.
Prepare the RA bill with item rates as per approved work order based on the onsite work done details & drawings.
Prepare the detailed measurement sheet & marked the work done area in drawings for the bill submission.
Ensure the necessary back up documents like Check list JMR site instructions etc.
Submit the bill to client on time as per the clients billing schedule
Follow up with client for bill checking and certification.
Tax invoice submission to client based on the bill certification.
Review the Work order quantities item listed and highlight in advance to concerned authorities if any work order amendments required.
Quantity variation statement preparation and submission to client for NT item & quantity exceeds in existing work order.
Follow up with client for work order amendments.
Preparing the material reconciliation statements while the bill submission to ensure the work done quantities are captured in bill properly.
After the final bill submission follow up with project team for completion certificate / handing over certificate.
Prepare & provide necessary documents to HO for the service warranty preparation & submission.
Follow the filing system - Maintain RA bill file at office and ensure all the necessary backup documents are filed properly with clients acknowledgements.
Provide the required documents to finance team for regular payment or retention collection.
Calculating the executed quantity in drawing and cross verification of the same at site as per actual measurements.
Comparing the material consumption as per the measured quantities and highlighting the same to the cluster managers in case of any mismatch.
Submission of bill of quantities to clients for verification after getting the confirmation from the cluster manager.
Prior intimation to client for the items which are consumed more than 85 percent of the quantities in the work order.

ERP system related works:

Abstract booking in ERP in every month as per the actual work done details for each project.
CAB booking in ERP for tax invoice as per client certification.
Prepare & sent the variation statement to contracts department if any quantity addition ERP BOQ.
Extracting material consumption report from ERP to prepare the material reconciliation

Requirements

Qualification: BE Civil/ Diploma Civil.

Experience: Minimum 8 - 10 years of experience in Billing in EPC companies Contract based construction companies. Capable of handling team of 8 Billing engineers.

Experience in ERP system or SAP for Billing is preferred.

2) Resource allocation and management

a. Resource (Machinery & technician) deployment plan implementation

b. Addressing any ad hoc urgent requirements and arranging technicians on time at required site

c. Ensuring the machinery movement across site is in alignment with the plan

d. Troubleshooting any forseesn changes in plan.

3) Machine maintenance and upkeep

a. Plan and execute machine improvement to enhance machine reliability and output

b. Ensure the regular servicing and maintenance of machinery and tools are performed by the electrician / technician

c. Spare part management for major Machines planning procuring stoking salvaging old spares

Required Skills:

Required Qualifications & Skills Experience: 1 years of experience as an ERP Coordinator Analyst or Power User ideally within the infrastructure construction or civil engineering industries. Technical Expertise: Strong working knowledge of major construction/enterprise ERP platforms (e.g. SAP Oracle NetSuite Microsoft Dynamics 365 or industry-specific software like Infor Viewpoint or Candy/BuildSmart). Industry Knowledge: Solid understanding of infrastructure business processes including specialized procurement (steel cement aggregates) equipment deployment subcontractor work orders and milestone billing. Data Skills: Proficiency in SQL queries Excel (advanced formulas pivot tables) or business intelligence tools (Power BI Tableau) for data extraction and reporting. Education: Bachelors degree in Information Technology Construction Management Business Administration Finance or a related field. Preferred Soft Skills Clear Communication: Ability to translate complex technical concepts into simple terms for field workers and site supervisors. Problem-Solving Agility: Infrastructure projects move fast and change often; you need to be comfortable troubleshooting system issues under tight project deadlines. Attention to Detail: A minor data entry error in raw material quantities can skew budgeting for a massive projecthigh precision is a must.

Required Education:

BE in Civil

Employment Type : Full Time
Experience: years
Vacancy: 1
Monthly Salary Salary: 20 - 20