Senior Executive HR & Administration (Colleges)

Key Responsibilities:

HR Functions:

• Oversee the end-to-end recruitment process, including job postings, screening candidates, conducting interviews, and onboarding new employees.
• Manage employee records, ensuring all HR documentation is accurate, up to date, and compliant with institutional policies and government regulations.
• Assist in the development and implementation of HR policies and procedures, ensuring alignment with legal requirements and institutional objectives.
• Handle employee grievances, disciplinary actions, and conflict resolution, ensuring fair and timely resolution of issues.
• Administer payroll processing, ensuring accuracy and timely disbursement of salaries and benefits.
• Maintain compliance with labor laws, ensuring that the institution is up-to-date with regulations regarding employment practices, taxes, and benefits.
• Assist in performance management processes, including appraisals, feedback, and employee development programs.
• Support staff training and development initiatives, including coordination of workshops and seminars.
• Manage staff leave, attendance, and other HR-related administrative functions.
• Provide HR support to faculty, staff, and students, addressing concerns and offering guidance where needed.

Administrative Functions:

• Oversee the daily administrative operations of the college, ensuring smooth coordination between departments and services.
• Coordinate facilities management, including office supplies, equipment maintenance, and ensuring the overall upkeep of campus facilities.
• Ensure compliance with health, safety, and environmental regulations across college premises.
• Support the college's academic and extracurricular activities by assisting with event planning, student affairs, and faculty coordination.
• Handle travel and accommodation arrangements for staff, students, and faculty for off-campus activities or conferences.
• Coordinate with external vendors and service providers for procurement and service delivery.
• Assist in managing budgets and office expenditures, keeping track of expenses and helping with financial reporting.
• Ensure that the college's administrative policies and procedures are followed and updated regularly.

Qualifications and Experience:

• Educational Qualification:
• Bachelor's Degree in Human Resources, Business Administration, or related field.
• Master's Degree in HR, Business Administration, or related field (desirable but not mandatory).
• Experience:
• 5+ years of experience in HR and administrative roles, preferably in the education sector.
• Prior experience in managing recruitment, employee relations, and payroll administration.
• Experience working in an academic institution is a plus.

Key Skills:

• Strong understanding of HR processes, labor laws, and institutional regulations.
• Excellent communication, interpersonal, and organizational skills.
• Ability to handle confidential information with discretion.
• Proficiency in HR software, MS Office Suite, and administrative tools.
• Strong problem-solving abilities and attention to detail.
• Time management and multitasking skills in a dynamic environment.
• Leadership and team management skills.

Desirable Attributes:

• Experience in employee training and development.
• Familiarity with HRIS (Human Resource Information Systems).
• Ability to foster positive relationships with faculty, staff, and students.
• Flexibility and adaptability to meet the demands of a diverse academic community.
• Proactive and capable of handling a variety of HR and administrative tasks simultaneously.

Skills Required
Team Management, Hris, Employee Training