Front Line Officer PF Trust Management & Operations

Trust Governance & Compliance

• Ensure strict adherence to PF Trust Rules Trust Deed and bylaws under Employees Provident Funds & Miscellaneous Provisions Act 1952 and related schemes (EPF EPS)
• Manage statutory obligations related to exempted PF trusts.
• Ensure timely filing of PF Trust returns statutory submissions and disclosures.
• Coordinate with EPFO auditors and other stakeholders for regulatory for inspections and approvals.
• Ensure adherence to investment guidelines prescribed by EPFO/MoF.
• Maintain proper documentation trust deed updates and board resolutions.

PF Trust Operations - Managing member Accounts & Settlements

• Manage member accounts including:
  1. Accurate Contributions posting
  2. Accurate Interest calculation
  3. Withdrawals transfers pension claims
     • Ensure timely settlement of employee claims withdrawals transfers and settlements
     • Ensure reconciliation of member balances with trust books.

Fund Management & Investments

• Ensure investments are made as per EPFO investment guidelines
• Liaise with fund managers banks and institutions for investment execution.
• Monitor portfolio performance interest rates and returns and ensure compliance with approved asset allocation norms.
• Monitor returns and prepare investment performance reports.
• Coordination with Grasim CFD team for investment decisions

Accounting & Financial Reporting

• Maintain PF Trust books of accounts in compliance with accounting standards.
• Preparation and finalization of PF Trust Balance Sheet & P&L
• Ensure accuracy completeness and timeliness of financial records
• Coordinate annual audits (internal & statutory).
• Periodic MIS and reporting to Trustees/Management
• Manage interest declaration and credit to member accounts.

Loan Management

• Review and approve PF advances/loans ensuring compliance and recoverability.
• Monitor loan recoveries and ageing analysis.
• Ensure system-driven tracking and control mechanisms.

Banking & Reconciliation

• Manage all banking transactions of the Trust.
• Ensure timely bank reconciliations and fund tracking.
• Monitor liquidity for settlements and investments.

Stakeholder Management

• Act as the primary point of contact for:
  1. Employees (queries related to PF withdrawals balances)
  2. Trustees and Board members
  3. Auditors bankers and regulatory authorities
  4. Internal Departments like HR Payroll
     • Facilitate PF Trust meetings and maintain minutes.
     • Address member queries and escalations effectively.

Audit & Risk Management & Other Regulatory Interfaces

Audit Inspection & Regulatory Interfaces

• Ensure readiness for:
  1. Internal audits
  2. Statutory audits
  3. Annual EPFO inspections
  4. Records documentation and reconciliations
     • Handle Internal Statutory and EPFO (RPFC) audits end-to-end
     • Ensure timely closure of audit & observations.
     • Act as primary interface with RPFC/EPFO authorities.
     • Identify compliance and financial risks in PF Trust operations compliance and investments
     • Devise steps for mitigation
     • Implement strong internal controls checks and maker-checker processes.
     • Ensure data integrity and audit trail maintenance.

Systems & Process Improvement

• Implement best practices in trust governance and fund management.
• Ensure proper implementation and stabilization of PF software systems.
• Drive automation in accounting member records and reporting.
• Strengthen internal controls and SOP adherence.
• Standardize processes and reporting frameworks.

Domain/ Leadership / Product or Service knowledge

Preferred Education:

MBA (HR/Finance) / CA / CMA / Commerce Graduate

Domain & Leadership Skills:

• Analytical and financial management skills
• High attention to detail and governance mindset
• Stakeholder management and communication skills

Service knowledge / Product knowledge:

• Strong knowledge of PF laws EPFO guidelines and trust regulations
• Expertise in PF accounting investment norms and compliance
• Proficiency in Excel / HRMS / PF Trust software
• 510 years of experience in PF trust management payroll or statutory compliance

Key Deliverables / KPIs

• 100% statutory compliance with zero penalties
• Timely settlement of PF claims
• Accurate accounting and audit closure
• Optimal investment returns within regulatory norms
• Employee satisfaction on PF services

Preferred areas of Experience

1. PF Trust Management

1. PF Accounting

1. PF Software Management