Job descriptionDocument Controller (EDMS) Experience: 3–7 Years Location - Vadodara Qualification: BE / B.Tech (Mandatory) Preferred Industry: Oil & Gas, Petrochemical, Refinery, Chemical, Energy Job Description We are looking for an experienced Document Controller with strong expertise in EDMS (Electronic Document Management Systems) and document control processes. The ideal candidate should have hands-on experience with Aconex, SharePoint, OpenText, Documentum, or similar document management platforms, along with a solid understanding of version control, revision control, workflow management, and information governance. Key Responsibilities - Manage, maintain, and administer documents within EDMS platforms such as Aconex, SharePoint, OpenText, Documentum, or equivalent systems. - Control document creation, review, approval, distribution, revision, and archival processes. - Ensure compliance with document control procedures, information management standards, and project requirements. - Perform document uploading, indexing, metadata management, classification, and archiving activities. - Maintain accurate version control and revision control of engineering and project documentation. - Monitor and manage document workflows, approval cycles, transmittals, and document status tracking. - Conduct document quality checks to ensure completeness, accuracy, and compliance with naming conventions and document standards. - Support document migration, bulk uploads, metadata enrichment, and data cleansing activities. - Coordinate with engineering, operations, maintenance, and project teams for documentation requirements. - Generate reports and dashboards related to document status, compliance, and project progress. - Support document retrieval requests and provide end-user assistance on EDMS-related issues. Mandatory Skills - Hands-on experience with Aconex, SharePoint, OpenText, Documentum, or similar EDMS platforms. - Strong knowledge of Document Control, Version Control, Revision Control, and Workflow Management. - Experience in document lifecycle management and information management practices. - Understanding of engineering and project documentation standards. - Proficiency in MS Office tools, especially Excel. - Excellent coordination and communication skills. Preferred Candidate Profile ✅ 3–7 years of experience as a Document Controller ✅ Experience in Oil & Gas, Petrochemical, Refinery, Chemical, or Energy industries preferred ✅ Strong EDMS and information management background ✅ BE/B.Tech is mandatory ✅ Experience handling large volumes of engineering and project documents
