Receptionist

Job Title: Receptionist

Location: Bhosari, Pune

Department: Administration

Company: Grind Tools

About Company :

The company is a leading manufacturer of fully automatic grinding and polishing machines, offering advanced solutions with rotary indexing tables, conveyor systems, automatic compound application systems, wheel wear systems, PLC and CNC controls. The company also specializes in robotic polishing and buffing cells, serving various manufacturing industries with innovative automation solutions.

Job Summary

We are looking for a professional, organized Receptionist to serve as the first point of contact for visitors, clients, and employees. The ideal candidate should possess excellent communication skills, a pleasant personality, and strong administrative abilities to ensure smooth front-office operations while supporting day-to-day office activities.

Key Responsibilities

• Welcome and assist visitors, clients, and vendors courteously and professionally.
• Manage incoming calls, emails, and direct inquiries to the appropriate departments.
• Maintain the reception area to ensure a clean and professional environment.
• Handle courier services, incoming and outgoing mail, and document dispatch.
• Schedule meetings and coordinate conference room bookings.
• Maintain visitor records and issue visitor passes as per company policy.
• Support HR and Administration with employee documentation and basic administrative tasks.
• Coordinate with vendors for office supplies, housekeeping, and facility requirements.
• Maintain office stationery inventory and place orders when required.
• Assist in travel arrangements, accommodation bookings, and other administrative coordination as needed.
• Handle general office correspondence and maintain filing systems.
• Perform other administrative duties assigned by the management.

Candidate Profile

• Bachelor's degree in any discipline.
• 1–3 years of experience as a Receptionist, Front Desk Executive, or Administrative Executive.
• Freshers with excellent communication skills may also be considered.
• Proficient in MS Office (Word, Excel, Outlook).
• Excellent verbal and written communication skills.
• Pleasant personality with strong interpersonal and customer service skills.
• Good organizational and multitasking abilities.
• Professional appearance and positive attitude.

Skills Required

• Front Office Management
• Reception & Visitor Handling
• Telephone Etiquette
• Communication Skills
• Administrative Support
• MS Office
• Vendor Coordination
• Documentation & Record Keeping
• Time Management
• Multitasking

Preferred Experience

• Experience in a manufacturing or engineering company will be an added advantage.
• Familiarity with office administration and basic HR support activities is preferred.

Skills Required
Reception, Good Comm Skills