Asst. Manager – Provident Fund & Retirement Benefits

Key Responsibilities

1. Provident Fund TrustManagement

·Manage the end-to-end administration of the Company’s Exempted Provident Fund (PF) Trust.

·Oversee PF contributions, withdrawals, advances, transfers, settlements, and interest crediting.

·Maintain accurate member records, reconciliations, balances, and statutory documentation.

·Ensure compliance with the EPF & MP Act, 1952, related schemes, and applicable regulations.

·Liaise with EPFO and statutory authorities on inspections, approvals, exemptions, and regulatory matters.

·Track regulatory changes and implement necessary process, system, and documentation updates.

2. Pension & Retirement Benefits Administration

·Administer matters relating to the Employees’ Pension Scheme (EPS), including member support, documentation, and compliance.

·Provide guidance to employees and retirees on PF, pension, and retirement benefits.

·Coordinate retirement settlements with HR, Payroll, Finance, and other stakeholders.

·Ensure timely and accurate benefit calculations, documentation, and employee communication.

·Promote awareness and understanding of PF, EPS, and retirement benefit processes.

3. Governance, Trusteeship & Compliance

·Support the effective functioning of the PF Trust Board/Trustees.

·Prepare meeting agendas, papers, minutes, compliance updates, action reports, and presentations.

·Ensure adherence to trust rules, statutory requirements, investment guidelines, and governance standards.

·Coordinate with trustees, auditors, investment managers, actuaries, legal advisors, and regulatory authorities.

·Maintain statutory records, filings, returns, and trust-related documentation.

·Drive closure of audit observations and implementation of process improvements.

4. Fund Accounting, Audit & Financial Reporting

·Oversee PF Trust accounting, financial reporting, and regulatory disclosures.

·Ensure timely reconciliation of contributions, member balances, investments, bank accounts, and ledgers.

·Coordinate preparation of annual accounts, financial statements, and audit schedules.

·Liaise with auditors, tax advisors, and external consultants.

·Review interest calculations, settlement accounting, and investment income allocation.

·Support investment monitoring in line with regulatory guidelines and trustee-approved policies.

5. Payroll, HR & Employee Services

·Partner with HR and Payroll to ensure accurate PF deductions, employer contributions, and compliance reporting.

·Address employee queries on PF, EPS, transfers, withdrawals, nominations, UAN, KYC, and retirement settlements.

·Deliver a high-quality employee experience through responsive and accurate support.

·Act as the organization's subject matter expert on PF and retirement benefits.

6. Process Excellence & Digital Transformation

·Drive initiatives to enhance operational efficiency, accuracy, compliance, and employee experience.

·Lead automation, digitization, and simplification of PF and pension administration processes.

·Strengthen internal controls, documentation standards, and maker-checker mechanisms.

·Support implementation and optimization of payroll, PF accounting, employee self-service, and reporting systems.