Bid Specialist

Job Description: Tendering & Costing Specialist/ Bid Specialist (Jakson Defence & Aerospace)

About the job

The Individual will be responsible for managing the end-to-end bid process for domestic RFPs in defence & aerospace segment, ensuring timely submission of technical compliant, and competitive proposals. The role requires design & engineering understanding including collaboration with multiple stakeholders, to develop winning bids that align with business objectives.

Roles & Responsibilities:

Bid Preparation & Tendering:

• Identify and analyse tender opportunities from government and private sector customers (e.g., GeM, CPPP, eProcurement portals, direct discussion with customers).
• Manage the entire RFP response process, including budgetary offers, proposal writing, document compilation, and submission.
• Ensure compliance with tender requirements, eligibility criteria, and testing documentation.

Design & Engineering:

• Collect customer requirements and translate them into implementable, customized solutions.
• Coordination with design & engineering team to ensure submission of compliant bids.
• Understanding of MIL-STD / JSS / GSQR / QRs related to defence.
• Familiarity with extreme operating conditions such as high altitude, wide temperature range (–20°C to +55°C or beyond), humidity, dust, vibration, shock, and acoustic requirements.
• Knowledge of deration norms, load acceptance, transient response, and reliability requirements for military applications
• Experience in coordination and review of type tests, acceptance tests, FAT/SAT, and third-party testing at authorised defence labs.
• Exposure to EMI/EMC test reports, environmental qualification, endurance and noise tests.

Stakeholder Coordination:

• Discussion with external stakeholders such as government agencies, procurement officials, and industry partners.

Documentation & Compliance:

• Ability to prepare and review technical compliance statements, TDPs, QAPs, deviation statements, and trial support documents.
• Knowledge of defence procurement procedures, tender terms & conditions, LDs, warranty, spares, and lifecycle support requirements.

• Maintain a repository of past proposals, templates, and key bid documents for future reference.
• Ensure that all submitted bids meet company policies, and customer requirements.
• Monitor and track bid progress, ensuring deadlines are met without last-minute escalations.

Qualifications & Skills:

• Education: Bachelor's degree/ Diploma in Mechanical/Electrical Engineering.
• Experience: 7-10 years of experience in bid preparation, tendering, technical understanding of the subject/ defence norms/ EMI/EMC and environmental testing. With defence sector preferably into power – Diesel Gensets.
• Preferred Background: Prior experience in defence power systems / military-grade DG sets will be highly preferred

Required Skills:

• Knowledge of costing and pricing strategy for competitive bidding.
• Strong understanding of Indian defence procurement regulations and RFP processes.
• Excellent written and verbal communication skills.
• Proficiency in MS Office (Word, Excel, PowerPoint).
• Ability to work under tight deadlines and manage multiple bids simultaneously.
• Experience with government bidding platforms like GEM, CPPP, or procurement portals (desirable).