Administrative Senior Associate

Who We Are

International Justice Mission (IJM) is a global leader in protecting vulnerable people from violence around the world. Our team of over 1,200 professionals are at work worldwide in over 30 offices. Together we are on a mission to rescue millions, protect half a billion, and make justice unstoppable.

We are a global community that cares for one another. We believe that the way we work is as important as the results we achieve. We provide professional excellence with joy and celebration to all those we serve.

The Need

For over 25 years, IJM has pioneered the work to protect vulnerable people from violence. 9 out of 9 times in the last decade, IJM’s Justice System Strengthening Projects have reduced slavery and violence between 50 and 85% for very large populations of people in poverty. As we grow to expand our impact to protect 500 million people from violence, we are seeking an Administrative Senior Associate to lead office administration, logistics, procurement, vendor management, and facility operations while ensuring efficient and effective administrative support for program teams.

The Administrative Senior Associate will play a critical role in ensuring the smooth day-to-day functioning of office operations by managing administrative services, procurement, facilities, logistics, and vendor relationships. This role will strengthen operational efficiency by implementing effective systems, maintaining organizational assets, and supporting program teams through high-quality administrative coordination.

The role is based in Jaipur, Rajasthan.

Responsibilities:

Office Administration & Operations:

• Oversee day-to-day office administration and ensure uninterrupted administrative support.
• Maintain a safe, clean, and efficient workplace environment.
• Coordinate logistics and administrative support for staff and visitors.

Procurement & Vendor Management:

• Manage procurement activities and vendor relationships.
• Identify and onboard reliable vendors while ensuring cost-effective procurement.
• Support contract administration and monitor vendor performance.

Facilities & Asset Management:

• Maintain office facilities, equipment, and infrastructure.
• Monitor office assets, inventory, and procurement records.
• Coordinate maintenance activities and ensure operational readiness.

Planning, Budget & Administrative Support:

• Monitor administrative budgets and resource utilization.
• Coordinate travel and accommodation arrangements for staff as required.
• Develop and improve administrative processes, tools, and tracking mechanisms.
• Support cross-functional teams with administrative requirements.

Qualifications

Education & Experience:

• Bachelor's degree in Business Management or a related field.
• 4 to 5 years of experience in office administration.
• Experience in procurement, vendor management, and facilities administration.
• Familiarity with financial and facilities management principles.

Technical Competencies:

• Strong vendor management, negotiation, and communication skills.
• Experience managing logistics, procurement, and facilities operations.
• Proficiency in Microsoft Office applications.
• Strong organizational skills with excellent attention to detail.
• Ability to manage multiple priorities in a dynamic environment.
• Willingness to travel as required.

Critical Qualities

• Strong organizational and planning skills
• Excellent interpersonal and communication skills
• Collaborative and service-oriented mindset
• Initiative and problem-solving ability
• Adaptable and responsive to changing priorities
• High integrity and commitment to operational excellence.

Application Process:

Upload Resume & Cover Letter in one PDF document and send the application to saijmhiring@ijm.org

IJM holds strict safeguarding principles and a zero tolerance to violations of the Safeguarding

Policy, Protection against Sexual Exploitation, Abuse and Harassment Policy, and Code of Ethics. Candidate selection is based on technical competence, recruitment, selection and hiring criteria subject to assessing the candidate's value congruence and thorough background, police clearance, and reference check processes.