Associate General Manager - Services

JOB PURPOSE

To lead the finalization, management and administration of project contracts so that the overall objective of project execution / completion within the required costs / timelines is achieved.

To review, improve and ensure the efficiency and effectiveness of all the procurement activities for various Manpower services requirements related to business for a smooth operation.

ORGANISATION CHART

KEY ACCOUNTABILITIES

Accountabilities Key Performance Indicators

Handling all Procurement & Contracting Activities related to Manpower services requirements for business departments.

Timely issue of Purchase orders / Work Orders/ Contracts as per the requirement of the stakeholders.

Vendor Development & Vendor Management including Vendor Evaluation on regular basis

Number of New Vendors developed , Vendor Performance Evaluation & Feedback

Lead New Initiatives including Strategic Procurement

Lead initiatives like CIP/KAIZEN/BLIP etc.,

Maintaining compliance documents and essential internal controls surrounding, Management Approvals, Audit requirements, Vendor Selection, Competitive Bid Process, Vendor Development, Management/Monitoring, etc.

100% Compliance with the DOP / MAG / Statutory compliance

Lead team of Buyers focused on different type of Procurement activities for the operational/Maintenance related manpower requirements for IGI Airport. Ongoing development of Team members by providing opportunities to handle various opex/capex/Import/HSS requirements.

Price Negotiation with Vendors and achieve cost optimization through initiative for Value for Money (Reverse auction, Fact based negotiation, Split orders, etc.)

Cost Savings

Support to generate MIS for Senior Management

Monthly / Fortnightly MIS

Supporting the User Departments for any issues related to Contract administration for ongoing works.

Resolution of Issues post award of Contracts

Guiding team members through the entire Import Order process, Incoterms, LC opening and documentation.

Timely Opening of LC, Customs Clearance and Import Documentation

Guiding team members for preparing the internal cost estimates, Negotiation strategy, Management Approval notes and Audit compliance documents

Development of Internal Estimates

Act as a single point relationship manager to the category suppliers for all businesses

Timely delivery Ensuring all Procurement through SAP including systems & procedures set by the company

SAP Purchase Orders/ Request for Quotation

EXTERNAL INTERACTIONS

Vendors/Suppliers/Contractors; Clarifications, Negotiations, Problem solving

Consultants; on improvement plans, New Projects etc.,

Auditors; for compliance

Original Equipment manufacturers; Price Discovery/New Developments etc.,

INTERNAL INTERACTIONS

Interact with Department Heads on a regular basis to:

1. Finalise the Department Procurement Plan

2. Find/suggest solutions to the problems/issues related to Procurement & Contracts

3. Understand & address their needs

Interactions with colleagues/ peers in the business and corporate

FINANCIAL DIMENSIONS

Total Procurement value: 80-100 Crore per annum

OTHER DIMENSIONS

Total No. of Purchase Orders: 500+ Purchase Order per annum

Lead a team of at least 4-5 Sub-ordinates

EDUCATION QUALIFICATIONS

Engineering degree in Civil/ Mechanical / Electrical with post graduate diploma in Business Management /MBA

RELEVANT EXPERIENCE

12- 16 years of total years of experience with at least 3-4 years experience in leading the team of Buyers in a Project and Operations Domain

Skills Required
Ms Office, Inventory Management, Hospitality, Horticulture, Networking, Performance Management, Auditing, Mis Reporting, Operations, Customer Service