ACCOUNTS PAYABLE EXECUTIVE

Key Responsibilities

1. Vendor Invoice Processing & 3-Way Matching

Process vendor invoices accurately and within defined timelines.

Perform 3-way matching by verifying Vendor Invoices against Purchase Orders (PO) and Delivery Receipts/Campaign Performance Reports.

Ensure invoices are authorized validated and correctly booked in Zoho Books.

Classify expenses accurately into project costs and administrative overheads.

Eliminate duplicate invoice entries and prevent duplicate payments.

100% invoices processed through 3-way matching.

Zero duplicate payments.

Invoice processing turnaround within 48 hours

2. Payment Processing & Cash Flow Management

Schedule vendor payments according to agreed credit terms.

Ensure timely disbursement of payments to maintain healthy vendor relationships.

Prepare weekly and monthly cash outflow forecasts using Advanced Excel.

Coordinate payment approvals and maintain payment documentation.

Monitor accounts payable aging and outstanding liabilities.

3. GST Input Tax Credit (ITC) Management

Verify vendor GSTIN details before onboarding and payment processing.

Reconcile purchase invoices with GSTR-2B through Zoho Books.

Identify missing or mismatched Input Tax Credit (ITC).

Follow up with vendors for pending GST uploads and compliance.

Maximize recovery of eligible GST Input Tax Credit.

4. TDS Compliance

Apply correct TDS sections and rates based on vendor category and nature of services.

Ensure accurate TDS deduction during invoice booking.

Support timely monthly TDS payments and quarterly return filing.

Maintain statutory compliance and proper documentation.

5. Vendor Reconciliation & AP Aging

Perform monthly vendor ledger reconciliations.

Reconcile vendor statements with company books.

Review AP aging reports and identify overdue balances advances and credit notes.

Resolve invoice discrepancies billing disputes and payment-related queries with vendors.

Ensure timely closure of reconciliation differences.

Requirements

Required Skills

Strong knowledge of Accounts Payable processes.

Working knowledge of GST TDS and statutory compliance.

Experience in Vendor Reconciliation and Ledger Management.

Hands-on experience with Zoho Books or similar accounting software.

Advanced Microsoft Excel (Pivot Tables VLOOKUP/XLOOKUP formulas aging reports).

Strong analytical and problem-solving skills.

Excellent attention to detail and accuracy.

Good communication and vendor management skills.

Ability to work within deadlines in a fast-paced environment.

Preferred Experience

Experience in an Advertising Media Marketing Printing or Service-based organization will be an added advantage.

Familiarity with campaign billing media vendor payments and project cost accounting is preferred.

Benefits

SALARY UPTO 22000 CTC

Required Skills:

Minimum 2 years of experience in ZOHO BOOKS Operations Accounts / Audit roles. NGO or field-based experience is a bonus. Proficiency in Zoho Books (end-to-end usage). Advanced Excel (pivot tables VLOOKUP macros dashboards). MIS reporting and data analytics. Basic AI tool usage for productivity. Understanding of SOP development and execution.

Required Education:

/ or equivalent; CA Inter / CMA Inter preferred.

Employment Type : Full Time
Experience: years
Vacancy: 1
Monthly Salary Salary: 10 - 10