Assistant Manager Administration

Job Description – Assistant Manager, Administration

Location - Delhi / Mumbai

The Assistant Manager – Administration is responsible for overseeing and managing the day-to-day administrative functions of the site, ensuring seamless operations and high service standards. This role involves leading the administrative team, coordinating with internal stakeholders, and ensuring strict adherence to the Firm's policies, procedures, and regulatory requirements.

The role encompasses the following key areas:

1. People Management

• Lead, mentor, and supervise the site's administrative team, including administrative assistants, front office executives, and support staff.
• Drive team performance through effective goal setting, continuous feedback, and structured performance management.
• Oversee recruitment, onboarding, and training of administrative personnel to ensure capability building and succession readiness.
• Foster a collaborative, service-oriented, and professional work environment.

2. Operational Management

• Establish and implement efficient administrative processes and standard operating procedures to enhance service quality and operational effectiveness.
• Ensure smooth functioning of all administrative services, including front office, office facilities, and support operations.
• Oversee procurement and management of office supplies and inventory, ensuring optimal stock levels and cost efficiency.
• Manage and monitor the site's administrative budget with a focus on cost control and resource optimization.
• Review administrative expenses periodically, identifying opportunities for cost savings and process improvements.

3. Compliance & Governance

• Ensure strict adherence to the Firm's policies, internal guidelines, and applicable legal and regulatory requirements.
• Monitor compliance with health, safety, and environmental standards across the site.
• Proactively identify, address, and resolve any administrative or compliance-related issues in a timely manner.
• Maintain proper documentation and audit readiness for all administrative processes.

4. Project Coordination & Stakeholder Management

• Provide administrative support for site-specific projects, initiatives, and events.
• Collaborate with internal teams and external stakeholders to facilitate smooth execution of projects.
• Coordinate with cross-functional teams to ensure timely delivery and alignment with organizational objectives.
• Support leadership in implementing strategic administrative initiatives and improvements.

Qualifications & Experience

• Education: Graduate/Postgraduate in Business Administration, Hospitality Management, or a related field.
• Experience: 8–12+ years of relevant experience in administration, facilities management, or operations, with proven team leadership exposure.

Skills & Competencies

• Strong leadership and people management capabilities.
• Financial acumen with experience in budgeting and cost optimization.
• Expertise in vendor negotiations and service delivery management.
• Sound knowledge of compliance, governance, and audit readiness.
• Excellent stakeholder management and communication skills.
• Strategic mindset with the ability to drive process improvements.

We are an equal opportunity employer and value diversity. We do not discriminate based on gender, race, age, sexual orientation, and religious identities or any other applicable characteristics protected by law. We seek individuals who uphold the highest standards of integrity, demonstrate professionalism in every interaction, treat others with respect, and consistently align personal ambition with the collective goals of the firm.

The incumbent is required to comply with the Firm's Information Security policies and procedures, including safeguarding confidential information, adhering to secure data handling practices, and promptly reporting information security incidents.

Skills Required
People Management, Service Delivery Management, Leadership, Stakeholder Management, Cost Optimization, Budgeting, Communication