Office Assistant - Secretarial Department (Contractual)

Role & responsibilities:

• Maintain and update records using Cimplify software for secretarial documentation.
• Process invoices through Oracle, ensuring timely and accurate entries.
• Print and prepare minutes of meetings and other secretarial documents.
• Coordinate with signatories to obtain necessary approvals and signatures.
• Scan, organize, and archive documents in designated folders.
• Periodically bind and number minutes for record-keeping and compliance.
• Manage physical filing, document inventory, and retrieval systems.
• Submit documents to banks, depositories, DPs, and other external entities as required.
• Assist in the preparation of physical documents for Board Meetings.
• Handle documentation for share transfers, security issuances, and Demat account processes, including coordination with approving authorities.
• Prepare Attendance Sheets and Certified True Copies of Resolutions.
• Travel to Delhi or other offices as needed for document management, especially during acquisitions or takeover activities.

Preferred candidate profile

• Graduate in any field.
• Familiarity with secretarial software (e.g., Cimplify) and ERP systems (e.g., Oracle).
• Strong organizational and documentation skills.
• Ability to manage multiple tasks and meet deadlines.
• Willingness to travel for work-related assignments.

Skills Required
Record Keeping, Oracle Erp, Secretarial Compliance, Document Management