Customer Care Co-Ordinator

Description

Job title - Customer Care Coordinator

Department - Herman Miller Japan Operations

Reports to Head of Customer Care & Projects

Location - Bangalore (Bengaluru)

JOB SUMMARY

Herman Miller Japan is looking for an experienced Customer Care member to support and ensure order fulfillment for all orders received to meet the customers expectation. This role reports directly to the Head of Customer Care & Projects and will be supported with the local Customer Care team. The ideal candidate will need to have a strong customer care experience, especially dealing with the clients and must be a great team player to work with all stakeholders in the organization.

Why Join Us?

Our purpose is to design for the good of humankind. It’s the ideal we strive toward each day in everything we do. Being a part of Herman Miller Group means being a part of something larger than your work team, or even your brand. We create places where people love to be, places that reflect who they are, places that truly matter to people. And our success allows Herman Miller Group to support causes that align with our values, so we can help create a more equitable and sustainable future for all.

Specific responsibilities

• Day-to-day order process, including taking phone calls from Contract Dealer Partners, on enquiries, stock status, etc. And will coordinate with the respective team members to clarify on areas that is needed.
• Day-to-day order management, ensure all orders are processed to the suppliers, including orders placed in the US system.
• Day-to-day follow-up with the suppliers, to ensure order fulfilment meet 100% on-time delivery to the customers and all end client expectations are met.
• Work and ensure all orders are fulfilled on-time, including warranty claim orders. Ensure all service / warranty claims are processed and replaced on-time.
• Co-ordinate and collaborate with the Logistic team to ensure delivery meets client expectations.
• Work with all Stake holders (Sales team, Finance team, etc.) to ensure customer support is meeting the business growth expectations.
• Build good relationships with all internal (Sales, Finance, Marketing team, etc.) and external customers to achieve 100% Customer Satisfaction.
• Report weekly and monthly performance (KPI) to leadership on order fulfilment, customer reliability, on-time delivery, customer complaints, etc.
• Collaborate with stakeholders outside Japan, including Herman Miller manufacturing team (Dongguan, China; Badidi, India), Naughtone, HAY, DWR and North American counterparts to ensure orders are fulfilled to meet the customer expectations.
• Be a team player and provide new ideas on areas of improvements on the process and way of work as a form of continuous improvement initiatives.

Company requirements

Health & Safety; ensure that safe working practices are followed. Attend safety briefings, as requested. Take responsibility for your own, employees, contractors, and visitor safety in accordance with The Health & Safety at Work Act 1974, and The Management of Health and Safety at Work Regulation 1999

Compliance; ensure compliance with business systems, processes, certification schemes, regulations, and legislation relevant to the scope of your role. Support internal quality controls and audits to demonstrate compliance. Support centrally driven sustainability initiatives.

Job holder requirements

• A minimum of 5 years’ experience leading customer order process, order fulfilment, on-time delivery, handle difficult customers with after-sales service.
• Experience in the furniture industry will be an advantage.
• A ‘People’ person, with the passion of providing best customer service to all levels of customers.
• Ability to challenge the status quo to drive service level improvement
• Commercially focused, customer service driven, and results orientated.
• Extremely well organised, ability to priority work accordingly.
• Ambitious, energetic, independent, and highly driven
• Comfortable working in an international environment with high level of cultural awareness and understanding
• Team player but also able to work under own initiative
• Comfortable working in a high-pressure environment
• The ability to innovate and exceed internal and external client satisfaction targets
• High level of energy and self-initiative to see tasks through to completion
• Strong in using Microsoft Windows standard applications
• Proficient in Japanese and English (writing and vocal).
• Work hours: 6:30am ~ 3:30pm (align with Tokyo time: 10:00am ~ 19:00hrs)

Company values

Design for the good of humankind,

We are difference-makersWe are all extraordinaryWe are better together

Who We Hire?

Simply put, we hire qualified applicants representing a wide range of backgrounds and abilities. MillerKnoll is comprised of people of all abilities, gender identities and expressions, ages, ethnicities, sexual orientations, veterans from every branch of military service, and more. Here, you can bring your whole self to work. We’re committed to equal opportunity employment, including veterans and people with disabilities.

MillerKnoll complies with applicable disability laws and makes reasonable accommodations for applicants and employees with disabilities.