Purchasing Analyst

Your work days are brighter here.

Were obsessed with making hard work pay off for our people our customers and the world around us. As a Fortune 500 company and a leading AI platform for managing people money and agents were shaping the future of work so teams can reach their potential and focus on what matters most. The minute you join youll feel it. Not just in the products we build but in how we show up for each other. Our culture is rooted in integrity empathy and shared enthusiasm. Were in this together tackling big challenges with bold ideas and genuine care. We look for curious minds and courageous collaborators who bring sun-drenched optimism and drive. Whether youre building smarter solutions supporting customers or creating a space where everyone belongs youll do meaningful work with Workmates whove got your return well give you the trust to take risks the tools to grow the skills to develop and the support of a company invested in you for the long haul. So if you want to inspire a brighter work day for everyone including yourself youve found a match in Workday and we hope to be a match for you too.

About the Team

At Workday we help the worlds largest organizations adapt to whats next by bringing finance HR and planning into a single enterprise cloud. We work hard and were serious about what we do. But we like to have fun too! We put people first celebrate diversity drive innovation and do good in the communities where we live and work.
The Procurement Operations team manages all REQs POs purchasing documents invoice reconciliation program management quarterly audits supplier set ups supplier maintenance supplier approvals supplier inactivations as well as other expanding responsibilities. The team also helps to drive projects for continued efficiencies and partners with Workday on Workday (WoW) and Product teams to enhance test and uptake Workday functionality on an ongoing basis.
You will be part of the Purchasing / Procurement Operations team reporting to the Associate Manager Procurement Operations and working closely with Finance Accounts Payable Suppliers and business stakeholders across Workday.

About the Role

The Procurement Analyst (P3) is primarily responsible for facilitating key operations of the endtoend procurement of goods and services and for driving a highquality consistent and customerfocused purchasing experience. You will serve as a primary point of contact for purchasingrelated activities including reviewing purchase requisitions for completion and accuracy managing approvals issuing purchase orders reconciling invoice discrepancies and providing product training and support to internal customers.

You will leverage your strong knowledge of the SourcetoPay process your familiarity with financial systems and tools and your understanding of Workday Procurement and Financial functionality (as applicable to the role) to ensure that purchasing activities align with organizational goals support SOX control requirements and drive efficiency and this role you will use data and analytics to identify trends monitor performance and recommend improvements while also contributing to crossfunctional projects and scalable futurestate solutions.

This role has room for growth and scope expansion. A successful candidate will be comfortable operating in a global fastpaced environment balancing multiple priorities and proactively identifying opportunities to enhance processes and customer experience.

Responsibilities

• Act as a primary point of contact for internal customers for all purchasingrelated queries ensuring a positive transparent customer experience with timely responses.

• Review purchase requisitions for accuracy completeness appropriate coding budget alignment and policy compliance; ensure proper approvals and process purchase orders in a timely manner.

• Apply strong knowledge of the endtoend SourcetoPay process and related crossfunctional dependencies to manage purchasing activities and support stakeholders across regions ensuring smooth operations and consistent service levels.

• Follow and help refine Standard Operating Procedures to ensure quality consistency compliance and strong SOX controls.

• Partner with Accounts Payable to investigate and reconcile invoice and receiving transaction discrepancies leading issue resolution and rootcause corrective actions.

• Own supplierrelated activities including supplier set ups maintenance approvals and inactivations in alignment with Procurement Operations policies and controls.

• Use data and analytics to identify trends measure process performance and drive targeted improvements in cycle time quality and stakeholder satisfaction.

• Leverage Workday Procurement and Financial functionality to support purchasing operations provide feedback to WoW and Product teams on enhancements and assist with testing and adoption of new functionality.

• Build strong collaborative relationships with stakeholders and suppliers; assess training needs and help develop and deliver training on purchasing processes and tools while proactively resolving or escalating key issues and risks.

Contribute to crossfunctional strategic projects and continuous process improvement initiatives ensuring successful completion of recurring tasks and actively supporting team and organizational goals in line with Workdays Core Values.

About You

Basic Qualifications

• 5 years of experience in a Procurement Buyer Purchasing Analyst Procurement Operations or closely related finance operations role.

• Demonstrated experience creating and managing purchase orders and supporting endtoend purchasing processes.

• Strong understanding of SourcetoPay processes and related crossfunctional dependencies (Finance Accounts Payable vendors and business stakeholders).

Other Qualifications

• Financial systems expertise Familiarity with financial systems and tools with strong preference for hands-on experience in Workday Procurement and/or Workday Financials.

• Communication and stakeholder management Excellent professional written and verbal communication skills with the ability to partner effectively with stakeholders and management across all levels.

• Organization and analytical skills Strong planning organizational and time-management abilities to juggle multiple priorities under tight deadlines paired with attention to detail and analytical/problem-solving skills to spot trends and recommend improvements.

• Process improvement and ownership Proven track record of identifying and implementing process improvements in purchasing or related areas demonstrated through initiative flexibility and strong follow-through with a sense of ownership.

• Global and industry experience Experience working in a global/international company with cross-regional stakeholders is helpful and prior experience in the software or SaaS industry is highly preferred..

Our Approach to Flexible Work

With Flex Work were combining the best of both worlds: in-person time and remote. Our approach enables our teams to deepen connections maintain a strong community and do their best work. We know that flexibility can take shape in many ways so rather than a number of required days in-office each week we simply spend at least half (50%) of our time each quarter in the office or in the field with our customers prospects and partners (depending on role). This means youll have the freedom to create a flexible schedule that caters to your business team and personal needs while being intentional to make the most of time spent together. Those in our remote home office roles also have the opportunity to come together in our offices for important moments that matter.

Workday is committed to providing reasonable accommodations for qualified individuals during our application process in order to perform one or more essential functions of their job as well as regarding the use of AI tools for employment decision-making to any degree. Please see below for more details including how to request an accommodation as a qualified veteran due to a disability or for religious reasons or as otherwise provided under applicable law.

Workday prohibits taking adverse action against any candidate or employee for reporting a possible violation of this policy requesting one or more work accommodations exercising a privacy right or cooperating in an investigation in accordance with applicable law. Any employee who retaliates against a candidate or employee for doing so may be subject to disciplinary action up to and including termination of employment to the fullest extent allowable under applicable law.

If you require a reasonable accommodation you may email as far in advance as possible.

Are you being referred to one of our roles If so ask your connection at Workday about our Employee Referral process!

At Workday we value our candidates privacy and data security. Workday will never ask candidates to apply to jobs through websites that are not Workday Careers.

Please be aware of sites that may ask for you to input your data in connection with a job posting that appears to be from Workday but is not.

In addition Workday will never ask candidates to pay a recruiting fee or pay for consulting or coaching services in order to apply for a job at Workday.

Required Experience:

IC

Employment Type : Full-Time
Experience: years
Vacancy: 1