Junior Manager P&C (Other Services)

Job Purpose:

The role is responsible for procuring required spares, consumables, and services from reliable vendors at optimal costs to support airport operations. This position involves executing procurement and contract activities for various CAPEX and OPEX requirements, ensuring that vendor and contract management processes align with applicable policies and procedures, and the terms and conditions of RFQs/contracts.

Key Accountabilities

1. Vendor Management & Vendor Network Development:

• A. Continuously gather vendor intelligence and manage the vendor database.
• B. Assist in building and maintaining a network of reliable vendors, ensuring long-term partnerships.
• C. Scan for potential vendors, perform performance feasibility and quality checks by user departments, gather market feedback, and ensure vendor registration and documentation compliance with ISI rules.
• D. Develop new vendors and evaluate their performance regularly.

2. Procurement Compliance & Cost Management:

• A. Ensure that all procurement activities for products, materials, equipment, and services under OPEX and CAPEX comply with quality standards, tax policies, and government regulations.
• B. Conduct regular vendor audits to ensure the quality and timely delivery of services.
• C. Stay updated on the latest tax rules and trade laws and implement tax-saving measures.
• D. Avoid deviations from regulatory authorities and ensure cost savings.

3. Procurement & Contract Management:

• A. Review Purchase Requisitions (PR) to understand material and service procurement needs and ensure compliance with procurement policies.
• B. Review scope documents, specifications, and SLAs for service contracts.
• C. Assist in drafting contracts and agreements for large mechanical, electrical, civil, finishes, and structural supply and/or work contracts.
• D. Manage the entire bidding process, including EOI (Expression of Interest), RFI (Request for Information), RFQ (Request for Quotation), and RFP (Request for Proposal).
• E. Negotiate and finalize prices and contracts with vendors to ensure high-quality procurement at competitive prices in line with company standards.
• F. Utilize modern negotiation tools like E-bidding (reverse/forward auctions) methods to optimize pricing.

4. Logistics & Delivery Coordination:

• A. Plan logistics and coordinate the delivery of equipment to the airport site by the supplier or Original Equipment Manufacturer (OEM).
• B. Monitor procurement costs and ensure the turnaround time meets SLA standards.
• C. Keep track of budgets, ensuring projects are completed within the approved budget.
• D. Update budget against actual expenditures and notify concerned teams.

5. Contract Management & Dispute Resolution:

• A. Manage contracts and agreements, including communication with external parties, dispute resolution, and change management (variations, additional time, and cost).
• B. Assist the Head of Department (HOD) in resolving disputes and ensuring proper documentation control.
• C. Maintain a document repository for contracts, agreements, and related correspondence.
• D. Provide timely Management Information System (MIS) reports to management regarding contract performance, changes, and disputes.

6. Process Optimization & Cost Reduction:

• A. Interact and collaborate with senior management, user teams, and bidders to suggest methods for optimizing cost and time during the tender stage (e.g., SLA optimization).
• B. Coordinate and support procurement team efforts with user departments to consolidate requirements and streamline procurement processes.
• C. Support vendor development and management, including vendor evaluation and feedback, to continuously improve procurement practices.

Key External Interactions:

• A. Contractors: Negotiate, clarify issues, and solve procurement-related problems.
• B. Auditors: Ensure compliance with regulations and standards.

Key Internal Interactions:

• A. User Departments: Collaborate to understand procurement needs, align procurement processes, and ensure timely service delivery.
• B. Group Procurement Function: Align procurement strategies with the overall procurement architecture and share best practices.
• C. Finance, Secretarial, and Other Departments: Coordinate for PO releases, budgets, taxation, and compliance.

Financial Dimensions:

• A. Ensure procurement cost management within the approved budget.
• B. Monitor savings achieved through efficient procurement processes.
• C. Ensure all procurement activities and budgets align with organizational financial targets.

Other Dimensions:

• A. Track and report key metrics such as the number of new vendors developed, vendor performance evaluations, and savings achieved.
• B. Ensure that procurement activities are completed within the stipulated time frames and that projects are executed within budget.

Education Qualifications:

• A. Graduate + MBA or Engineer

Relevant Experience:

• A. 5-8 years of experience in a large infrastructure organization, preferably in the aviation or related industry.
• B. Strong working knowledge of SAP/e-Procurement processes.
• C. Experience in contract management and procurement for both CAPEX and OPEX projects.

Competencies:

• A. Personal Effectiveness
• B. Social Awareness
• C. Entrepreneurship
• D. Problem Solving & Analytical Thinking
• E. Planning & Decision Making
• F. Capability Building
• G. Strategic Orientation
• H. Stakeholder Focus
• I. Networking
• J. Execution & Results
• K. Teamwork & Interpersonal Influence

Job Summary:

• The Procurement Manager plays a key role in ensuring the effective procurement of materials, services, and equipment for airport operations. By managing the entire procurement lifecycle—from vendor development to contract negotiation and delivery coordination—the role ensures that airport operations are well-supported with the right resources at competitive costs. Additionally, the role focuses on compliance, cost-saving, and process optimization to contribute to the overall efficiency of the organization.

Skills Required
Cost Management, Vendor Management