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Randstad India
Executive AssistantRandstad India • Faridabad, Haryana, India
Executive Assistant

Executive Assistant

Randstad India • Faridabad, Haryana, India
30+ days ago
Job description

Executive Assistant to Managing Director

Department - Management / Corporate Office

Reporting To - Managing Director

Job Purpose

To provide high-level administrative and strategic support to the Managing Director by coordinating meetings preparing presentations documenting key discussions tracking action items and ensuring effective follow-up with stakeholders across departments to drive closure of decisions and initiatives.

Key Responsibilities

1. Executive Support

  • Provide administrative and operational support to the Managing Director.
  • Manage the MDs calendar meetings and key engagements.
  • Coordinate internal and external meetings as required.

2. Meeting Management & MRM Support

  • Actively participate in Management Review Meetings (MRM) and other strategic meetings.
  • Prepare meeting agendas in coordination with the MD and relevant stakeholders.
  • Record detailed minutes of meetings (MOM) and highlight key action points.
  • Circulate meeting minutes to all stakeholders within the defined timeline.

3. Action Tracking & Follow-ups

  • Track all action items arising from meetings.
  • Follow up with department heads and stakeholders to ensure timely completion of assigned tasks.
  • Maintain an Action Tracker and ensure closure before the next review meeting.
  • Escalate delays or critical issues to the MD where required.

4. Presentation & Documentation

  • Prepare presentations reports and management decks for internal reviews and external meetings.
  • Compile data and inputs from various departments to prepare structured reports.
  • Ensure all presentations are aligned with management expectations and company standards.

5. Cross-functional Coordination

  • Coordinate with different departments including Production Engineering Supply Chain Finance and HR to gather updates and progress on projects.
  • Ensure alignment of stakeholders with management priorities and timelines.

6. MIS & Reporting

  • Maintain records of key meetings decisions and follow-up actions.
  • Prepare MIS reports dashboards and progress trackers for management review.

7. Confidentiality & Professional Conduct

  • Handle sensitive business information with complete confidentiality.
  • Maintain professionalism in communication with internal teams and external stakeholders.

Required Skills & Competencies

  • Strong organizational and time management skills
  • Excellent note-taking and documentation skills
  • Strong follow-up and coordination ability
  • Proficiency in MS Office (PowerPoint Excel Word)
  • Ability to prepare professional presentations using AI tools
  • Strong communication and interpersonal skills
  • Ability to work with senior leadership and cross-functional teams

Preferred Background

  • Experience in a manufacturing organization
  • Experience in management meetings review meetings or project coordination
  • Exposure to MIS preparation

Qualification

  • Bachelors degree in Business Administration / Management / Engineering or equivalent.
  • 6 8 years of relevant experience in Executive Assistant / Management Coordination roles.

Employment Type : Full Time
Experience: years
Vacancy: 1
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Executive Assistant • Faridabad, Haryana, India

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