Executive Assistant to Business Strategist

Key Responsibilities:

Executive & Strategic Support

• Manage and coordinate the Business Strategist's calendar, meetings, appointments, and travel schedules.
• Prepare presentations, reports, strategic documents, and executive summaries.
• Conduct research, gather market intelligence, and analyze information to support strategic decision-making.
• Assist in tracking business objectives, strategic initiatives, and key organizational priorities.
• Follow up with stakeholders on action items, commitments, and project milestones.

Project Coordination

• Coordinate cross-functional projects and ensure timely completion of deliverables.
• Maintain project trackers, dashboards, and status reports.
• Monitor progress of strategic initiatives and escalate risks or delays when necessary.
• Support implementation of business transformation and organizational improvement initiatives.

Communication & Stakeholder Management

• Serve as a liaison between the Business Strategist and internal/external stakeholders.
• Draft professional correspondence, presentations, meeting minutes, and business communications.
• Coordinate leadership meetings, strategy reviews, and management discussions.
• Ensure effective communication flow across departments.

Data Analysis & Reporting

• Prepare periodic management reports and performance dashboards.
• Analyze business data, identify trends, and provide actionable insights.
• Maintain confidentiality of sensitive business information and strategic plans.

Administrative Excellence

• Organize and maintain records, files, contracts, and business documentation.
• Coordinate travel arrangements, expense management, and event planning.
• Ensure timely scheduling and logistics management for executive engagements.
• Handle ad-hoc assignments and special projects as directed.

Travel & Coordination Management

• Manage domestic and international travel arrangements, including flight ticket bookings, hotel reservations, local transportation, and itinerary planning.
• Coordinate visa applications, travel documentation, and related compliance requirements.
• Liaise with travel agencies, embassies, vendors, and service providers to ensure seamless travel experiences.
• Coordinate executive visits, business events, and stakeholder meetings.

Qualification and Technical Skills/Competencies:

• Master Degree/Post graduate in Business Administration, Management, Finance, Economics, Commerce, or related discipline.
• 7–10 years of experience as an Executive Assistant or similar role.
• Experience supporting senior leadership, CXOs, founders, or strategic business functions.
• Exposure to project management, business analysis, and executive stakeholder management is preferred.

. Skillset Required: Calendar Management, Meeting Coordination, Report Preparation, Strategic Document Preparation, Executive Summaries, Research, Market Intelligence, Strategic Decision-Making, Tracking Strategic Initiatives, Tracking Organizational Priorities, Project Coordination, Status Reporting, Progress Monitoring, Business Transformation Support, Communication, Stakeholder Management, Performance Dashboards, Data Analysis, Trend Identification, Actionable Insights, Business Documentation, Travel Arrangements, Expense Management, Event Planning, Itinerary Planning, Visa Applications, Travel Documentation, Compliance Requirements, Embassy Liaison, Executive Assistant Skills