ED- Office

Job Title: Sr Associate (ED office & comms)Role: Executive Assistant to Director
Role OverviewWe are looking for a high-ownership execution-driven Executive Assistant to the Directorwho will work closely with the EDs office on programme delivery NGO onboarding datasystems and strategic execution.This is not a conventional EA role it sits at the intersection of: Strategy execution Programme operations Data and systems building External stakeholder and CSR engagementYou will act as an extension of the EDs office ensuring priorities move with speed structureand accountability.
Key Responsibilities1. Programme Execution Stakeholder Management Lead end-to-end NGO vetting and onboarding: Revamp work Screen and evaluate Manage documentation (FCRA 12A 80G etc.) Map NGOs by cause area geography and readiness Coordinate introductory meetings proposal discussions and onboarding (40 NGOs) Track proposal pipelines follow-ups and onboarding movement Support CSR partnerships corporate engagements and institutional stakeholders Manage communication and coordination with: NGOs CSR partners Steering committee members Prepare pre-reads summaries and follow-ups for all external engagements
2. Executive Office Management & Project Coordination
Manage EDs strategic priorities workstreams and cross-functional coordination Drive timelines track execution and ensure closure across projects Prepare: Meeting briefs Notes and decks Follow-up trackers Act as a central point of accountability across internal teams Solve for last-mile execution challenges and escalations
3. Data Management Analysis & Systems Building Clean structure and manage large NGO and donor datasets Build dashboards trackers and scorecards (Excel/Google Sheets) Analyse trends across: Geography Thematic areas Funding readiness Maintain high data accuracy systems trackers for decision-making usability
4. Research CSR Social Media Communication & Thought Support Conduct research on: CSR trends Payroll giving & global giving Nonprofit capacity building Develop: Insight notes Sector briefs Case studies and benchmarks Support CSR communication and storytelling: Impact narratives Decks and case studies Corporate-facing content & proposal support Collaborate on PR campaigns storyboards and ecosystem positioning Track sector conversations and identify storytelling Maintain content calendars and scripts for social sector messaging in a B2B Impactspace.
Core Skill Sets
Technical & Analytical Advanced Excel (pivot tables formulas dashboards) Data cleaning structuring and analysis Google Workspace proficiency with CanvaProcess & Systems Thinking Ability to design SOPs and frameworks Understanding of compliance (FCRA 80G 12A preferred)Execution & Ownership Strong time management in high-pressure environments Ability to independently drive tasks end-to-endCommunication & Presence Strong written and verbal communication Assertiveness and ability to represent leadershipMindset Fit Entrepreneurial proactive and solution-oriented Comfortable with ambiguity and fast-paced execution Strong digital presence / interest in content and storytelling
Candidate Profile1-2 years of experience (minimum 1 year) Background in: Research / Impact consulting / CSR / nonprofit / content / operations Not a passive executor must be a problem solver and self-starter Interest in building organisations in early growth stages Clear commitment intent (especially if planning higher studies)
Employment Type : Full Time
Experience: years
Vacancy: 1