Executive Assistant To the COO

Job description

• Zenoti provides an all-in-one, cloud-based software solution for the beauty and wellness industry. Our solution allows users to seamlessly manage every aspect of the business in a comprehensive mobile solution: online appointment bookings, POS, CRM, employee management, inventory management, built-in marketing programs and more. Zenoti helps clients streamline their systems and reduce costs, while simultaneously improving customer retention and spending. Our platform is engineered for reliability and scale and harnesses the power of enterprise-level technology for businesses of all sizes
• Zenoti powers more than 30,000 salons, spas, medspas and fitness studios in over 50 countries. This includes a vast portfolio of global brands, such as European Wax Center, Hand & Stone, Massage Heights, Rush Hair & Beauty, Sono Bello, Profile by Sanford, Hair Cuttery, CorePower Yoga and TONI&GUY.
• Our recent accomplishments include surpassing a $1 billion unicorn valuation, being named Next Tech Titan by GeekWire, raising an $80 million investment from TPG, ranking as the 316th fastest-growing company in North America on Deloitte s 2020 Technology Fast 500 . We are also proud to be recognized as a Great Place to Work CertifiedTM for 2021-2022 as this reaffirms our commitment to empowering people to feel good and find their greatness. To learn more about Zenoti visit: https://www.zenoti.com
• Read more about our marquee customer event Innergize at Innergize 2024

About the Role

The Executive Assistant at Zenoti will support the COO by managing tasks, communication, and operations seamlessly across time zones.

Key Responsibilities

• Act as the primary resource for the COO, managing calendars and scheduling across time zones.
• Organize meeting logistics, prepare notes, and track action items for timely completion.
• Coordinate international and domestic travel for the COO and guests.
• Prepare and submit accurate expense reports on time.
• Assist with administrative tasks, projects, and operational initiatives.
• Handle sensitive information with discretion and maintain confidentiality.
• Represent Zenoti and its leadership with professionalism in all interactions.

Requirements

• At least 3 years of experience supporting C-level executives in a fast-paced environment.
• Exceptional organizational and time management skills with attention to detail.
• Strong communication skills and the ability to manage multiple priorities.
• Proficiency with business tools like Word, Excel, Gmail, and PowerPoint.
• Flexible to work hours aligned with the COO s US-based schedule.

Why Zenoti

• Be part of an innovative company that is revolutionizing the wellness and beauty industry.
• Work with a dynamic and diverse team that values collaboration, creativity, and growth.
• Opportunity to lead impactful projects and help shape the global success of Zenoti s platform.
• Attractive compensation.
• Medical coverage for yourself and your immediate family.
• Access to regular yoga, meditation, breathwork, and stress management sessions. We also include your family in benefit awareness initiatives.
• Regular social activities, and opportunities to give back through social work and community initiatives.

Skills Required
Excel, Powerpoint, Gmail, Word