Strategic Executive Assistant

Job Title : Strategic Executive Assistant – President's Office

Department : President's Office

Reporting To : President / Head – President's Office

Role Type : Full-time | On-site

Job Summary

The Strategic Executive Assistant – President's Office will ensure smooth execution of key priorities by tracking ongoing projects, coordinating tasks across departments, and driving timely follow-ups from the President's Office. The role also supports planning of new projects by creating basic plans, timelines, and ownership structure.

Key Responsibilities

Project Tracking & Updates

• Maintain a master tracker of all projects and tasks coming from the President's Office

• Take weekly updates from concerned teams and prepare a simple status report (On Track / Delayed / Risk)

• Flag risks, delays, dependencies, and pending approvals to the President

Coordination & Follow-up

• Coordinate with internal departments for tasks assigned by the President

• Ensure each task has owner, timeline, and deliverable

• Schedule meetings, share agendas, take short notes, and circulate action points

• Drive closure through consistent follow-up and escalation where required

New Project Planning Support

• Assist in new project planning: scope, timeline, task breakup, approvals, and key stakeholders

• Coordinate with vendors/partners for meetings, proposals, timelines, and documentation

• Support preparation of simple comparative notes for options/quotations

Documentation & Office Support

• Maintain proper documentation for projects: notes, decisions, MoMs, trackers, approvals

• Prepare short summaries for the President: what's done, what's pending, what needs decision

Candidate Profile

Experience

• 6–8 years in operations / project coordination / PMO / founder's office / execution roles

Education

• MBA (Finance) from a reputed business school (preferred)

Key Skills & Competencies

• Strong follow-up and coordination skills with multiple stakeholders

• Excellent communication (clear updates, short notes, action-oriented writing)

• Good working knowledge of Excel/Google Sheets, PowerPoint, Word

• Ability to handle senior-level tasks with discretion and confidentiality

• High ownership mindset, discipline, and speed of execution

Success Metrics (KPIs)

• Weekly project tracker updated accurately and on time

• Timely closure of tasks from the President's Office

• Reduced delays due to proactive coordination and escalation

• New projects initiated with clear timeline, ownership, and documentation

Skills Required
Excel, google sheets , Powerpoint, Word