Tender Executive

We seek a highly skilled and motivated individual to join our team as a GeM Bid Manager & Tender Executive . In this role, you will manage the end-to-end bidding process on the Government e-Marketplace (GeM) platform and other tendering portals. Your primary objective will be to secure business opportunities through effective bidding strategies, ensuring compliance with all tender requirements and maximizing our chances of winning contracts.

Key Responsibilities:

• GeM Bid Management:

• Monitor the GeM platform regularly for relevant bidding opportunities in the HCS domain.
• Coordinate with internal stakeholders to gather necessary information for bidding.
• Review and analyze bid documents, including RFPs, RFIs, and RFQs, to understand project requirements, deliverables, timelines, and evaluation criteria.
• Prepare and submit high-quality bids within specified deadlines, ensuring compliance with all tender requirements and documentation.
• Collaborate with cross-functional teams, including sales, technical, legal, and finance departments, to develop competitive bid proposals.
• Conduct competitive analysis and market research to identify key differentiators and value propositions.
• Maintain a strong understanding of our HCS offerings and stay updated on industry trends, technologies, and competitors.

• Tender Management:

• Identify and track tender opportunities on various platforms apart from GeM, such as government websites and industry-specific portals.
• Manage the complete tender process, including tender identification, documentation, and submission.
• Liaise with the internal team to collect and compile necessary documentation and information for tender responses.
• Ensure compliance with tender specifications and requirements, including technical, commercial, and legal aspects.
• Prepare and submit compelling tender proposals, focusing on key customer requirements and value propositions.
• Review and negotiate contractual terms and conditions to ensure favorable outcomes for the company.
• Maintain accurate and up-to-date records of tender activities, including submission details, results, and feedback.

• Relationship Building:

• Build and maintain relationships with key stakeholders in government agencies, GeM officials, and other industry partners.
• Attend industry conferences, seminars, and networking eventsto expand professional networks and gain insights into upcoming opportunities.
• Collaborate with sales and business development teams to identify potential strategic partnerships and alliances.

Qualifications and Skills:

• Bachelor’s degree in business administration, Engineering, Computer Science, or a related field. A postgraduate degree is a plus.
• Proven experience (X years) in bid management and tendering, preferably in the IT or HCS industry.
• In-depth knowledge of the Government e-marketplace (GeM) platform and tendering processes in India.
• Strong understanding of HCS solutions, including HPC, Private Cloud, AI systems, enterprise workstations, high-performance storage, and data center servers.
• Excellent written and verbal communication skills, with the ability to articulate complex technical concepts effectively.
• Exceptional attention to detail, ensuring accuracy and completeness in the bid and tender documentation.
• Analytical mindset with the ability to assess customer requirements, perform competitive analysis, and develop winning strategies.
• Strong organizational and time management skills to handle multiple bids and tenders simultaneously.
• Proficiency in using MS Office Suite (Word, Excel, PowerPoint) and bid management software/tools.
• Ability to work independently, as well as collaboratively in a cross-functional team environment.

Primary Skill - Expert in GeM Portal, GeM Certified

Location - Vikhroli (West) Mumbai