Admin Executive(front Office)

Position Overview An Admin Executive provides high-level administrative support to senior leadership ensuring smooth daily operations and helping streamline executive responsibilities This role involves managing communication scheduling documentation and office coordination along with overseeing purchase activities and acting as a key point of contact between internal stakeholders and external partners The Executive Administrative Assistant must demonstrate excellent communication skills strong judgment and exceptional time-management capability Key Responsibilities Executive Administrative Support Manage and prioritize calendars appointments and travel schedules for CEO MD Organize and coordinate meetings events and conference calls including logistics and agenda preparation Answer screen and redirect phone calls take messages and follow up as required Welcome and engage with visitors clients and partners in a professional manner Draft review and manage internal and external communications including emails letters and notices Send greetings and communication emails for employee birthdays and work anniversaries Manage incoming and outgoing mail courier packages and fax communications Documentation Office Management Maintain traditional and digital filing systems to ensure data accuracy confidentiality and accessibility Perform clerical and bookkeeping duties such as invoice tracking and expense coordination Coordinate travel bookings including flight tickets hotel reservations and transport arrangements for leadership and employees as needed Collaboration Support Work closely with internal teams to ensure smooth operational workflows Prioritize and handle confidential information with discretion Support leadership with special assignments as required Required Skills Qualifications Bachelor s degree in Business Administration or related field preferred Minimum 2-5 years of experience in Executive Assistant or Administrative roles Strong written and verbal communication skills Excellent organizational skills with the ability to multitask and prioritize Proficiency in MS Office tools Word Excel PowerPoint Outlook Experience in travel coordination and vendor management preferred Ability to work independently with attention to detail discretion and professionalism Interested can apply to or Bangalore based candidates preferred