Project Design Planner

At Total Environment, we love creating experiences that touch the senses and evoke emotions. Intricate and vibrant experiences that have depth and character, created with passion and sensitivity. Our inspiration comes from nature and the deep-rooted cultural heritage of our beautiful planet.

Since 1996, we have been designing, building and managing some of the best homes in the world. We currently have 8 projects with around 4500 custom designed, furnished homes as well as commercial and institutional buildings, covering a total saleable area of approximately 14 million square feet under construction at Bangalore, Pune and Hyderabad.

Position : Project Design Planner

Business: Residential Real Estate

Location: Bangalore

PURPOSE

The purpose is to drive project success through effective planning and management, efficient resource use, clear communication, and adherence to established processes.

To drive planning, coordination, and execution across design functions, ensuring timely and high-quality project delivery.

AREAS OF OWNERSHIP & ACCOUNTABILITY

- Coordinating and Scheduling: Create and keep track of project timelines to ensure everything is done on schedule. - Tracking and Reporting: Monitor progress, keep records, and regularly update management and stakeholders. - Standardization and Process Improvement: Set up and maintain standard procedures and documents for consistency and efficiency. - Resource Management: Plan and allocate resources effectively to meet project goals. - Quality and Compliance: Regularly check that processes are followed and standards are met. - Issue Resolution and Adaptation: Solve problems quickly and adjust plans as needed to keep the project on track. - Technology and Tools Management: implementation and improvement of tools and technologies used in the organization for design management. - Financial Management: Handle billing for design work to ensure accurate reporting.

DELIVERABLES

Planning and Monitoring

- Ensure that the GFC release information is accurately updated in the Design Fee Schedule. - Prioritize and allocate tasks and resources efficiently to meet project deadlines and objectives. - Organize and facilitate design timeline meetings to review project milestones, deadlines, and deliverables. - Document meeting outcomes and action items, ensuring follow-up on assigned tasks. - Manage the distribution, and tracking of GFC documentation and transmittals. - Track and manage RFIs and construction issues. - Develop, maintain, and monitor the project schedule to ensure timely completion of milestones. - Update schedules based on project progress and any changes to scope or requirements. - Assist in setting and tracking OKRs related to project goals and performance metrics. - Facilitate communication and coordination between different departments to ensure alignment on project objectives and deliverables. - Address and resolve any inter-departmental issues or conflicts. - Oversee the completion and submission of timesheets by project team members. - Maintain and update production reports and trackers - Ensure that all required project documents are correctly uploaded and updated in the Document

Management System.

- Regularly update and organize project-related photographs in a central location. - Conduct regular audits of site documentation to ensure completeness and compliance with project requirements. - Perform an annual review and analysis of the Rate Master to ensure that rates are current and competitive.

Knowledge Management

- Maintain and update design guidelines and standard details to ensure consistency and quality in design deliverables. - Manage and update master documents, including templates, standards, and references - Support the creation and management of marketing collateral related to projects. - Coordinate with the marketing team to ensure that collateral accurately represents the details (Specifications) - Oversee the effective use of the Document Management System for storing and managing project documents.

Sales and Marketing

- Facilitate communication and coordination with stakeholders. - Review and validate marketing and project collateral to ensure accuracy and relevance. - Manage Collateral Docs storage

Key Requirements:

- BE (Civil) / B.Arch with 5+ years of experience in project planning/design coordination - Experience in high-rise residential/commercial projects - Strong understanding of design workflows, construction processes, and project scheduling - Proficiency in planning tools (MS Project/Primavera preferred) - Strong stakeholder management and coordination skills