Job Title: Finance & Operations Administrator (Remote – India, Night Shift)
Location : Remote (India)
Work Hours: Night Shift EST ( 6:30 pm IST to 3:30 pm IST)
Required Knowledge: US & Canada taxation system.
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Role Summary
We are looking for a reliable and detail-oriented Finance & Operations Administrator to support our Canada-based business. The role involves invoicing, payment tracking, documentation, and general administrative support, with occasional involvement in coordination and basic sourcing activities.
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Roles & Responsibilities
* Create and send client invoices based on timesheets, contracts, or agreed terms
* Track incoming payments and follow up on outstanding invoices
* Maintain and update accounts receivable records and aging reports
* Process vendor invoices and maintain payment schedules
* Reconcile client and vendor accounts and resolve discrepancies
* Maintain proper documentation for invoices, timesheets, and agreements
* Ensure records are accurate, organized, and audit-ready
* Support compliance with basic Canadian invoicing requirements (HST/GST awareness)
* Maintain trackers and reports using Excel or Google Sheets
* Coordinate with internal team and external stakeholders as needed
* Assist with basic administrative and operational tasks
* Provide light support in sourcing coordination (e.g., tracking candidates, scheduling)
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Required Skills & Qualifications
* 2–5 years experience in finance, accounting, or operations support roles
* Good understanding of invoicing, payments, and basic accounting processes
* Strong Excel / Google Sheets skills
* Experience with accounting tools (QuickBooks, Xero, Zoho Books, or similar)
* Clear and professional English communication (spoken and written)
* Ability to work independently during EST hours
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Preferred
* Experience supporting Canada or international clients
* Exposure to timesheet-based invoicing or staffing/consulting environments
* Basic understanding of HST/GST
* Familiarity with CRM or ATS tools
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Key Traits
* Detail-oriented and organized
* Proactive with follow-ups and communication
* Reliable and consistent with deadlines
* Comfortable working remotely and independently
Finance & Operations Administrator - Night Shift • pune, India
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