Executive And Personal Assistant

Wing Assistant is one of the world s largest virtual talent platforms Wing is a venture-backed startup based in Silicon Valley with a globally distributed team We are seeking an Executive and Personal Assistant to work with C-Suite leaders This is a unique role requiring a blend of remote and in-person tasks as well as executive and personal assistance Responsibilities Executive Support - Manage calendars reply appropriately to high-level individuals over email schedule meetings across time zones and coordinate travel itineraries - Conduct research vendors tools market info personal and prepare summaries calculations or spreadsheets - Track and process expenses invoices and receipts maintain simple financial records - Draft edit and format documents presentations and PDFs as needed - Handle email and occasionally phone communication errands on behalf of the executive ensuring timely follow-ups - Draft update post jobs for various roles as needed Personal Family Support - Run occasional in-person errands in Mumbai e g visiting banks delivering collecting documents coordinating with offices - Support physical e-commerce tasks such as ordering receiving and storing goods at home plus handling returns or exchanges - Assist with personal and family scheduling reservations and event coordination - Accompany family members to administrative appointments or vendors when needed - Arrange travel reservations transporation hotels etc - Other ad-hoc tasks as needed Coordination Vendor Management - Research and liaise with local vendors and service providers compare options and negotiate where appropriate - Manage small projects end-to-end - from identifying resources to coordinating with freelancers or translators if language support is required - Maintain organized records of vendors contracts and ongoing tasks for easy reference General Administration - Keep digital and physical documents organized and accessible - Prepare weekly task and progress updates for the executive - Proactively anticipate needs and propose solutions to save time and improve efficiency - Coordinate with other members of executive staff Requirements Education Bachelor s degree required preference for graduates from strong universities in India Tech skills - Strong proficiency in Google Workspace Sheets Docs Calendar Drive - Comfort with Microsoft Office tools Excel PowerPoint Word - Ability to quickly learn new tools Discord Slack Slite Pipedrive Fireflies Linear project management or expense tools Communication Excellent written and spoken English ability to draft emails summarize information and speak professionally with high-level individuals vendors and partners International exposure is preferred Organization Exceptional attention to detail and ability to juggle multiple tasks research scheduling expense tracking errands Problem-solving Proactive approach to anticipating needs troubleshooting issues and owning outcomes Trustworthiness High degree of integrity ability to handle sensitive personal and business information with confidentiality Adaptability Comfortable balancing both executive tasks scheduling research expenses and personal support tasks occasional errands coordination for family Logistics Based in Mumbai willing to travel within the city for in-person errands banks deliveries admin tasks as needed Hours May be required to partially match the executive s hours usually EST but sometimes IST Travel On rare occasion travel may be required domestic international - e g to attend a conference to meet key personnel to attend an offsite etc Any required travel would be fully covered by the company Bonus nice to have not required - Familiarity with bookkeeping basics - Experience coordinating with service providers or vendors - Prior exposure to startups consulting or fast-paced business environments - Experience 6 months to 3 years of experience as an Executive Assistant Personal Assistant or in a similar administrative coordination role Benefits - Above market salary - Health insurance gym reimbursement of INR 6 000 per month - Premium subscriptions required to perform well ChatGPT etc - Work remotely most of the time - Paid Time Off - Performance-based bonuses at the discretion of the Manager - Exposure to the inner workings of a large Silicon Valley startup and its leadership and operations - Potential travel 70 000 - 90 000 a month 70 000 - 90 000 INR